Sales Coordinator

6 days ago

College Corner, United States Hueston Woods Lodge & Conference Center Full time

JOB SUMMARY: Assist the Sales Department Staff with answering phones, coordinating schedules, filing important documents and communicating relevant information with other departments within the Lodge.

Qualifications

  • Minimum of a High School diploma; BS/BA is preferred or 1+ years of sales/event experience
  • Available day and evening shifts, weekends and possible holidays
  • Excellent communication skills, both written and verbal
  • Prior technology, sales, hospitality or event planning experience a plus
  • Technical aptitude and proficiency with computer software and programs
  • Strong written and verbal communication skills
  • Experience with Delphi is a plus
  • Be a self-starter, passionate, ambitious, have the ability to work independently with a "can do" attitude

Job Responsibilities

  • Filing and general office duties
  • General correspondence, including correspondence for General Manager.
  • Able to meet deadlines
  • Distribute function sheets and agendas weekly
  • Maintain client files including documenting calls and conversations
  • Weekly Checklist
  • Group Responsibilities, if needed:  Enter Pick Ups, guaranteed counts for group meals, and any misc. needs of group while on the property
  • Purging files of unnecessary documentation
  • Type Banquet Tickets
  • Run Weekly BEO’s and Event Posting Report (with current room/cottage counts) and distribute/e-mail them to the appropriate departments and clients
  • Handle Outgoing Mail
  • Prospecting Calls (off season)
  • Handle calls that come through the 7th phone line into the office and the line designated to this position.
  • Prepare Giveaway Letters / Donation Letters
  • On Site tours
  • Handle Sales office duties while staff is away from the office or when needed
  • Book groups with day meetings (within 30 days) and groups with overnight accommodations (that can be closed within the same phone call).
  • Ensure adherence to laws and policies
  • Maximize revenue and adhere to event profit guidelines for all assigned business.
  • Other duties as assigned

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