Senior Administrative Assistant

1 week ago

Northfield, United States Medline Full time
Job Summary

Job Description

Provides administrative support to one or more senior leadership roles in the Finance Department. Duties will include create and administer surveys, filing, calendar/travel management, document change control and assistance in daily office activities. Create and maintain email distribution lists and other administrative trackers. Composes written descriptions and summaries of results.

CORE JOB RESPONSIBILITIES:

1. Perform assigned administrative activities in support of individual and team objectives.

2. Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public.

3. Schedule meetings and make travel arrangements. Coordinate team meetings and events. Coordinate with vendors and service providers.

4. Exercise discretion and independent judgment in analyzing information requests and determining trends. Gather, compile, verify, and analyze information for the leader's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

5. Organize, maintain and distribute files, reports and mail.

6. Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).

7. Distribute surveys and compile results as directed.

8. Maintain email distribution lists, organizational charts, and other administrative tracking mechanisms as needed.

Basic Qualifications:

Education:
  • High school diploma or equivalent.
Work Experience:
  • At least 4 years of administrative assistant experience.
Knowledge / Skills / Abilities:
  • Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
  • Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
  • Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
  • Type 40+ wpm.
  • Intermediate level skill in communication software such as Microsoft Teams and Zoom.
Preferred Qualifications:
  • Data analysis and compilation
  • Intermediate skill level in Project and Adobe Writer.


Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more

Benefits - Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here.

Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

  • Senior Administrative Assistant

    1 week ago

    Northfield, United States Medline Industries Full time

    Job SummaryJob DescriptionProvides administrative support to one or more senior leadership roles in the Finance Department. Duties will include create and administer surveys, filing, calendar/travel management, document change control and assistance in daily office activities. Create and maintain email distribution lists and other administrative trackers....

  • Sr. Administrative Assistant

    2 weeks ago

    Northfield, United States Medline Full time

    Job Summary Job Description JOB SUMMARY: Provides administrative support to one or more senior leadership roles. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Composes written descriptions and summaries of results....

  • Administrative Support Specialist

    4 days ago

    Northfield, Minnesota, United States Medline Industries Full time

    Job SummaryJob DescriptionAs a key member of the Finance Department at Medline Industries, the Administrative Support Specialist will provide high-level administrative support to senior leadership roles. Key responsibilities include:CORE JOB RESPONSIBILITIES:Provide administrative assistance to senior leaders, including calendar management, travel...

  • Autumn 2024 Human Resources Administrative Assistant

    2 weeks ago

    Northfield, Minnesota, United States St. Olaf Full time

    Job OverviewPosition Title: Administrative Assistant Classification: Student Employee (non-exempt) Employer: St. Olaf College Department: Human Resources Duration of Employment: Seasonal Supervisor: Human Resources Office Manager Position Summary: The purpose of this role is to assist the Human Resources Office in fostering a welcoming atmosphere for the...

  • Caregiver Assistant

    4 days ago

    Northfield, Minnesota, United States Northfield Retirement Community Full time

    About the RoleWe are seeking a compassionate and dedicated Caregiver to join our team at Northfield Retirement Community. As a Caregiver, you will play a vital role in providing exceptional care and support to our residents, ensuring their physical, emotional, and social needs are met.Key ResponsibilitiesProvide hands-on personal care to residents, including...

  • Senior Legal Counsel

    1 week ago

    Northfield, United States Medline Industries - Transportation & Operations Full time

    Job SummaryMedline Industries has an immediate opening for a Senior Legal Counsel - Labor & Employment! This position will be based out of our Northfield, IL headquarters and will offer a hybrid model of work. The Senior Legal Counsel will provide advice and counseling on a wide range of employment law related issues. This person will also assist in managing...

  • Front-desk Receptionist

    3 months ago

    Northfield, United States Dominion Senior Living Full time

    ** Front-desk Receptionist / Concierge** **Job Category****:** ADMINISTRATION **Requisition Number****:** FRONT001860 Showing 1 location **Job Details** **Description** **Front-Desk Receptionist / Concierge $14.00/hr** **The Dominion Difference!** **We offer Lucrative and Exciting Benefits:** * Time and a Half on Holidays * Direct Deposit * Chaplain Support...

  • Caregiver Assistant

    4 days ago

    Northfield, Minnesota, United States Northfield Retirement Community Full time

    Job DescriptionOverviewNorthfield Retirement Community is seeking a compassionate and dedicated Resident Assistant to join our team. As a Resident Assistant, you will play a vital role in providing exceptional care and support to our residents, ensuring their physical, emotional, and social needs are met.ResponsibilitiesProvide hands-on personal care to...

  • Resident Assistant

    2 months ago

    Northfield, United States Northfield Connect Full time

    Job DescriptionJob DescriptionStart a new career as a Resident Assistant at Northfield Retirement Community and Make a Difference!At Northfield Retirement Community, we're more than just a team; we're a family-oriented community. We believe in infusing fun and positivity into our daily routines, making each day at work an enjoyable experience. Join...

  • Resident Assistant

    3 weeks ago

    Northfield, United States Northfield Retirement Community Part time

    Job DescriptionJob DescriptionStart a new career as a Resident Assistant at Northfield Retirement Community and Make a Difference!At Northfield Retirement Community, we're more than just a team; we're a family-oriented community. We believe in infusing fun and positivity into our daily routines, making each day at work an enjoyable experience. Join...

  • Resident Assistant

    3 weeks ago

    Northfield, United States Northfield Retirement Community Full time

    Job DescriptionJob DescriptionStart a new career as a Resident Assistant at Northfield Retirement Community and Make a Difference!At Northfield Retirement Community, we're more than just a team; we're a family-oriented community. We believe in infusing fun and positivity into our daily routines, making each day at work an enjoyable experience. Join...

  • Senior Legal Advisor

    2 weeks ago

    Northfield, Minnesota, United States Medline Industries - Transportation & Operations Full time

    Position OverviewRole SummaryAs a Senior Legal Counsel, you will engage in a range of legal functions to uphold the integrity and interests of the organization while ensuring adherence to applicable laws and regulations. Your expertise will be crucial in providing legal guidance that aligns with the company’s operational strategies.Key...

  • Overnight Resident Assistant

    4 weeks ago

    Northfield, United States Northfield Retirement Community Full time

    Job DescriptionJob DescriptionStart a new career as a Resident Assistant at Northfield Retirement Community and Make a Difference!At Northfield Retirement Community, we're more than just a team; we're a family-oriented community. We believe in infusing fun and positivity into our daily routines, making each day at work an enjoyable experience. Join...

  • Overnight Resident Assistant

    2 weeks ago

    Northfield, United States Northfield Retirement Community Part time

    Job DescriptionJob DescriptionStart a new career as a Resident Assistant at Northfield Retirement Community and Make a Difference!At Northfield Retirement Community, we're more than just a team; we're a family-oriented community. We believe in infusing fun and positivity into our daily routines, making each day at work an enjoyable experience. Join...

  • Senior Legal Advisor

    2 weeks ago

    Northfield, Minnesota, United States Medline Industries - Transportation & Operations Full time

    Position OverviewRole SummaryAs a Senior Legal Counsel, you will engage in a diverse range of legal functions aligned with the highest standards of the legal profession, safeguarding the organization's integrity and commercial interests while ensuring compliance with applicable laws and regulations.Key Responsibilities:Provide legal guidance to various...

  • Senior Legal Advisor

    2 weeks ago

    Northfield, Minnesota, United States Medline Industries - Transportation & Operations Full time

    Position OverviewRole SummaryAs a Senior Legal Counsel, you will engage in a range of legal functions to uphold the integrity and interests of the organization while ensuring compliance with applicable laws and regulations. Your expertise will guide the company in navigating legal complexities and safeguarding its operations.Key Responsibilities:Offer legal...

  • Senior Legal Advisor

    2 weeks ago

    Northfield, Minnesota, United States Medline Industries - Transportation & Operations Full time

    Position OverviewRole SummaryAs a Senior Legal Counsel, you will engage in a diverse range of legal functions to uphold the integrity and interests of the organization while ensuring adherence to applicable laws and regulations. Your expertise will be vital in providing legal guidance that aligns with the company's operational and strategic objectives.Key...

  • Accounting Assistant

    2 days ago

    Northfield, United States Alera Group Full time

     Noyle Johnson is seeking an Accounting Assistant to join their team!  Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?  Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared...

  • Accounting Assistant

    16 hours ago

    Northfield, United States Alera Group Full time

     Noyle Johnson is seeking an Accounting Assistant to join their team!  Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?  Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared...

  • Accounting Assistant

    23 hours ago

    Northfield, United States Alera Group Full time

    Job Description Noyle Johnson is seeking an Accounting Assistant to join their team!  Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?  Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual...