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Office Administrator/ AP Coordinator

2 months ago

Charlotte, United States Singer Industrial Full time
Catawba Industrial Rubber Company, a Singer Industrial Company, is searching for an experienced Office Administrator/AP Coordinator, to join our team in Charolotte, NC.

Singer Industrial is one of America’s largest Industrial Distributors with a North American footprint of approximately 100 locations with over 1,400 employees. Singer Industrial strives to efficiently improve customer productivity with innovative industrial solutions, while providing employee growth and opportunity. We serve a diverse market portfolio including petrochemical, oil/gas, food & beverage, OE equipment, marine, MRO, construction, rental supply, power generation and mining. We do this with a robust line of fluid power, hose & fittings, belts, seals & gaskets, pneumatic and automation products, and services.

Job Summary:

Catawba Industrial Rubber is your single source solution for all your Industrial Hose & Accessories, Conveyor Belt & Accessories, Gasket & Sealing Products, and MRO & Safety Supplies. This office administrator will be responsible for multiple activities across administration, and finance support.

Duties and Responsibilities:
  • Professionally handles all incoming phone calls and greets visitors and vendors
  • Assists with customer requests and serves as a resource
  • Manages all mail / parcel services
  • Supports the A/P function within the PA unit which includes setting up new vendors, coding invoices, scanning to accounting, and keeps track of paid and unpaid invoices
  • Schedule and coordinate company events and meetings
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Create and maintain filing systems, both electronic and physical
  • Track inventory of office supplies and place orders when necessary.
Required Skills/Abilities:
  • Minimum of 3 years’ experience in an administrative or high-touch customer service environment
  • Intermediate proficiency within the MS Office Suite (Excel, Word, Outlook, and Teams), with a willingness to expand technology skills as required
  • Process outgoing payments in compliance with financial policies and procedures
  • Input financial data into accounting software and spreadsheets, including invoices, bills, receipts, and other financial documents
  • Proven experience in office management, file organization, and clerical duties
  • Managing supplies, equipment, bills, and errands
  • Excellent written and verbal communication skills


Education and Experience:

High school diploma or equivalent.