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Administrative HR Assistant

3 months ago

Tualatin, United States Maine Machine Products Co Full time

Administrative HR Assistant

Essential Functions:

Screen and route phone calls to appropriate destination.

Greet visitors, staff, and others in a professional and courteous way.

Assigned HR related tasks regarding new employees, current employees, employee relations, employee recordkeeping, social media and benefits.

Helps coordinate employee events, get togethers, and communications

Assist with Office Supply Needs, Board Room setup/teardown, and Event Coordination

Ability to multitask and prioritize.

Assist with Creation, Communication and Adherence of safety protocols

Able to research state and federal labor laws to ensure compliance with policy/procedure

Document draft production assistance with all departments and all other assigned tasks

Assist with various administrative tasks within all departments as needed

Any additional tasks assigned by management

Knowledge, Skills and Abilities:

  • Must be able to listen well and communicate with all levels of the organization.
  • Must have good communication skills, both written and verbal.
  • Must be able to work with confidential documents/information and not share information with inappropriate team members or public.
  • Must have the ability to establish good working relationships with managers, supervisors, and team members.
  • Must be proficient with Microsoft Office Software (Word, PowerPoint, Excel, Outlook, Teams)
  • Assist with other departments as needed and other tasks as negotiated.
  • Ability to work with limited supervision.
  • Must be dependable with good attendance.

Minimum Requirements:

  • High School education or GED required.
  • Some entry level Administrative and/or HR Experience preferred

Safety Requirements:

  • Must not pose a direct threat or significant risk of substantial harm to the safety or health of himself/herself or others
  • Must be committed to a high standard of safety and be willing and able to comply with all safety laws and all of the employer's safety policies and rules and must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.

Equipment Used (but not limited to):

Telephone, Computer and related software, Copy Machine, Basic Office Equipment.

Availability:

  • Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion.
  • Must be available and willing to work overtime as the employer determines is necessary or desirable to meet its business needs.
  • This is a Day Shift M-F position, however some work on weekends may be required based on special events

Travel:

Must be available and willing to travel as the employer determines is necessary or desirable to meet its business needs.

Working Conditions:

Works in a typical office setting. Occasional shop exposure.

Requires sitting for prolonged periods. Requires manual dexterity sufficient to operate standard office machines such as computer, photocopier, scanner, calculator, etc. Requires vision correctable to within normal range for designing, spreadsheets, etc. Requires ability to give and receive communication to different levels of the organization.

This Position will report directly to the HR Manager and will coordinate with other leaders on assigned tasks

Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time

Precinmac is an Equal Opportunity Employer committed to maintaining a working environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.