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Office Administrator

2 months ago

New Brighton, United States Boutique Recruiting Full time

A reputable financial services firm is searching for a highly organized and dedicated Office Administrator to join their team in New Brighton, MN They are looking for someone with at least 2 years of experience managing an office who is passionate about supporting both clients and colleagues. If you are detail-oriented with strong communication skills and enjoy working in a fast-paced setting, this role offers excellent training and the opportunity to grow and develop your career within the company

Office Administrator Requirements:

  • Bachelor s degree is required
  • 2+ years of experience managing an office
  • Proficiency in Microsoft Word, Outlook, Excel, and Teams
  • Experience with Calendly, ShareFile, and DocuSign is preferred
  • Strong oral and written communication skills
  • Excellent attention to detail and problem-solving skills
  • Ability to perform under pressure and manage multiple tasks
  • Positive attitude, strong work ethic, and enthusiasm for helping clients and coworkers
Office Administrator Responsibilities:
  • Manage and maintain the office database, including projects and reports
  • Oversee office supplies and equipment, ensuring everything runs smoothly
  • Serve as the go-to technology resource for the team, handling issues as they arise
  • Manage the firm s website and social media presence, starting and maintaining social media accounts
  • Prepare the office for clients and visitors, ensuring a welcoming environment
  • Collect data and documents from outside sources
  • Provide backup support to the client service team, including greeting clients, scanning, and scheduling
  • Perform office cleaning and maintenance tasks
  • Correspond with clients, their family members, and strategic alliances
Benefits:
  • Medical, Dental and Vision insurance
  • 401K Plan
  • 3 weeks PTO plus paid federal holidays
  • Potential for 1 day remote after training period
  • Friendly culture where the team stays current, thinks outside the box and looks for ways to improve
  • Great training and growth opportunities

Apply now

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