Senior Executive Administrator

1 month ago

Milwaukee, United States UMOS Full time
Earn up to $3,000 in incentive pay during your first year of employment

Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS' diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.

Benefits:
To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:
  • Paid time off that will increase over your years of service
  • 15 paid holidays annually
  • A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
  • The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
  • A variety of support services to promote well-being through the employee assistance program
  • Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees' eligible compensation.

Senior Executive Administrator (SEA) | Starting $67,551.00 to $80,000.00 Exempt Per Year (Depending on Experience).

Senior Executive Administrative Activities & Responsibilities:
  1. Provide administrative support to the President/CEO, adhering to a strict code of confidentiality.
  2. Manages daily office responsibilities; from organizing complex projects, to daily workflow.
  3. Provides supervision for the Receptionist/Administrative Support roles.
  4. Receives visitors, manages telephone calls, prepares time sensitive correspondence including letters and documents, memoranda, narratives, and reports for signatures. Maintains administrative files.
  5. Conserves President/CEO's time by reading, researching, and routing correspondence; collecting and analyzing information; initiating telecommunications along with performing other tasks that facilitate the President/CEO's ability to effectively lead the organization.
  6. Ensures that the President/CEO is prepared for all meetings by preparing and/or gathering documents, reports and other necessary information and materials in advance.
  7. Manages and coordinates the calendar, schedules appointments, due dates, meeting rooms, and other facilities, adapting as needed, to support the President/CEO and organizational projects and objectives.
  8. Coordinates all travel arrangements and itineraries for the President/CEO and Board members.
  9. Coordinates the dissemination of vital information to appropriate administrative staff, project/ program managers, and Board members.
  10. Assists President/CEO in the development, design, preparation and implementation of projects and/or assignments.
  11. Coordinates administrative meetings and conference arrangements with administrative staff.
  12. Monitors communications received within the corporate website with specific attention to Corporate inquires, concerns and other requests.
  13. Resolves most questions and problems independently taking or coordinating the appropriate action, referring only the most complex issues to higher levels.
  14. Attends meetings conferences and workshops as assigned, performs special projects and other related duties as assigned.
Senior Executive Board and Corporation Activities:
  1. Assist with the business of Board of Directors, including making all arrangements for Board Retreats, scheduling Board and sub-committee meetings, typing correspondences on behalf of the Board or Board Chairs, creates and submits travel reports for board members, and other related duties.
  2. Take minutes at Corporation, Board, sub-committee meetings and other meetings; sends meeting notices, and other vital information.
  3. Maintain Corporate records and governance documents.
  4. Related duties as assigned in support of the Board of Directors.
Senior Executive Leadership Activities:
  1. Provide administrative support to the Executive Leadership team, adhering to a strict code of confidentiality.
  2. Provide support relating to high level projects and initiatives.
  3. Coordinates all travel arrangements and itineraries for the Executive Leadership team.
Senior Executive Job Qualifications:
  1. Bachelor's degree or related experience in office management or business administration.
  2. Minimum of 4 years of experience in executive level administrative support, preferably with a non-profit organization.
  3. Perform complex administrative duties with a high level of accuracy and efficiency.
  4. Possess excellent communication skills (verbal and written), planning and organizational skills.
  5. Demonstrates exceptional interpersonal skills, maintaining professionalism, composure and trust across all levels of staff, clients, and volunteers, even in high-pressure situations.
  6. Ability to work at a high level with minimal supervision, managing multiple demands while meeting deadlines.
  7. Excellent judgement skills and dependability.
  8. Demonstrates advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Teams.
  9. Bilingual in Spanish & English in verbal and written form preferred.
  10. Must have reliable transportation, the ability to drive and valid auto insurance. Work irregular hours: early mornings, late evenings and/or weekends and travel as needed, up to 25% of the time.
Work Environment, Physical, and Sensory Demands:

Physical Demands:
  1. Employees are frequently required to stand, walk, sit, bend.
  2. Occasionally required to lift and /or move up to 30 lbs.
  3. Frequently required to drive.
  4. Frequently exposed to moderate temperature generally encountered in a controlled temperature environment and outside setting.
  5. Noise level in this work is usually semi-moderate.
Tools & Equipment Used:
  1. iPad, iPhone, laptop computers, projectors, copy/scanner machine, computer.
  2. Be able to scan documents and encrypt documents as necessary.
  3. Use first aid equipment, fire extinguisher.

Usage varies by position.

Additional Eligibility Requirements:

Employment with UMOS is contingent upon successful completion of a criminal background check and Driver's License check prior to employment.

UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Administrator / Executive Director

    4 weeks ago

    Milwaukee, United States Silverado Senior Living Management Inc. Full time

    Administrator / Executive Director (Glendale, WI) Description Be a leader with a memory care innovator Be part of a renowned team at Silverado, a Fortune Magazine Best Workplace in Aging Services, where exceptional care meets exceptional careers For 27 years, Silverado associates have wholeheartedly delivered unmatched care and enriched the lives of those...

  • Executive Assistant Senior

    2 days ago

    Milwaukee, United States Briggs & Stratton Full time

    JOB REQUIREMENTS: - As the Senior Executive Assistant to the executive leaders your goal is to provide administrative support and anticipate needs related to the business functions that are broad, varied, and confidential in nature. As part of the organization\'s administrative support team you will have the opportunity to learn, and be a valued and integral...

  • Senior Executive Coordinator

    4 days ago

    Milwaukee, Wisconsin, United States ALogix Resource Group Full time

    Job DescriptionAs an Executive Assistant at ALogix Resource Group, you will play a critical role in supporting our senior executives. Your primary responsibilities will include:Providing high-level administrative support, including scheduling meetings, arranging travel, and managing special projects.Maintaining accurate records and filing systems.Handling...

  • Executive Administrative Assistant

    2 months ago

    Milwaukee, United States Climatemakers Ltd Full time

    Job Description We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls. To be successful as an Executive Administrative Assistant you must have excellent verbal and written...

  • Administrative Assistant to Executive Leadership

    2 weeks ago

    Milwaukee, Wisconsin, United States GE Healthcare Full time

    Job OverviewThe Senior Administrative Assistant role at GE Healthcare is a dynamic opportunity to support the executive leadership team. As a key member of our team, you will be responsible for ensuring the smooth and efficient administrative support to assigned leadership teams. Your broad range of responsibilities will include organizing and managing daily...

  • Executive Administrative Assistant

    1 month ago

    Milwaukee, United States PROGRESSIVE COMMUNITY HEALTH CENTER Full time

    JOB REQUIREMENTS: We\'re Hiring! Do you have a passion for our community and the skill set to support our community health organization? Progressive Community Health Centers is hiring for an Executive Assistant at our Lisbon Avenue Health Center location! Who are we? Founded in 1999, Progressive Community Health Centers is an independent non-profit...

  • Executive Support Specialist

    4 weeks ago

    Milwaukee, Wisconsin, United States Children's Wisconsin Full time

    Children's Wisconsin is seeking an Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide high-level administrative support to senior leadership, including special project coordination, calendar management, and confidential data analysis.About the RoleThe Executive Support Specialist will be responsible for...

  • Senior Administrative Assistant

    1 month ago

    Milwaukee, United States GE Healthcare Full time

    Job Description Summary Senior Administrative Assistant to the Information Technology executive leadership team. You will ensure the smooth and efficient administrative support to the assigned leadership teams. Responsibilities will be broad and changeable in nature ranging from organizing and managing daily schedules, coordinating, or leading special...

  • Senior Administrative Assistant

    1 month ago

    Milwaukee, United States GE Healthcare Full time

    Job Description Summary Senior Administrative Assistant to the Information Technology executive leadership team. You will ensure the smooth and efficient administrative support to the assigned leadership teams. Responsibilities will be broad and changeable in nature ranging from organizing and managing daily schedules, coordinating, or leading special...

  • Executive Administrative Coordinator

    1 day ago

    Milwaukee, Wisconsin, United States GE Healthcare Full time

    Job OverviewAs a highly skilled Administrative Support Specialist, you will provide exceptional support to the Information Technology executive leadership team at GE Healthcare. With a strong focus on efficiency and organization, you will ensure the smooth day-to-day administrative operations of the team. Your responsibilities will be diverse and dynamic,...

  • Educational Content Manager

    4 weeks ago

    Milwaukee, Wisconsin, United States Executive Director Full time

    Estimated Salary: $85,000 - $110,000 per yearAbout the RoleThe Senior Manager of Instructional Design and Curriculum Development plays a vital part in shaping the educational landscape at HOPA as an Exempt employee (Minimum of 37.5 hours/week). This role involves working closely with Association leadership, committees, and the Director of Education and...

  • Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States GE Healthcare Full time

    We are looking for a highly skilled and organized Administrative Support Specialist - IT Executive Team to provide administrative support to our C-level and Information Technology Executive staff members. As a key member of our team, you will ensure the smooth and efficient execution of administrative tasks, including coordinating meetings, managing...

  • Executive Office Coordinator

    4 days ago

    Milwaukee, Wisconsin, United States ALogix Resource Group Full time

    Job Description:An experienced Executive Office Coordinator is sought after to join our dynamic team at ALogix Resource Group. As a key member of our senior leadership team, you will be responsible for providing exceptional administrative support, ensuring seamless execution of tasks and projects.About the Role:The ideal candidate will possess prior...

  • Traveling Healthcare Management Executive

    2 weeks ago

    Milwaukee, Wisconsin, United States Brookdale Senior Living Full time

    Brookdale Senior Living is a leading provider of senior living solutions, offering a unique opportunity for a seasoned Traveling Healthcare Management Executive to join our team. As a key member of our operations team, you will be responsible for driving healthcare excellence across multiple locations.Key Responsibilities:Oversee healthcare operations at...

  • Executive Leadership Support Specialist

    4 weeks ago

    Milwaukee, Wisconsin, United States UMOS Full time

    Explore a dynamic role at UMOS, where you can leverage your expertise to drive organizational success. As an Executive Leadership Support Specialist, you will play a pivotal part in the President/CEO's office, ensuring seamless operations and facilitating high-level projects.Job SummaryWe are seeking a highly skilled and organized professional to provide...

  • Executive Assistant to The Pfister

    2 days ago

    Milwaukee, United States The Pfister Hotel Full time

    JOB REQUIREMENTS: Description Job Essentials Marcus Hotels & Resorts seeks an experienced executive administrative assistant to join our team. This role will support the Managing Director at The Pfister Hotel. We seek applicants that possess great poise and professionalism along with a strong career history of working in an executive administrative assistant...

  • Senior Administrative Associate

    3 days ago

    Milwaukee, Wisconsin, United States ALogix Resource Group Full time

    Job SummaryWe are currently seeking a Corporate Executive Coordinator to join our team at ALogix Resource Group. This role will involve providing high-level administrative support to our executives, including scheduling appointments, preparing meeting materials, and managing confidential documents.You will be responsible for:Coordinating executive schedules...

  • Administrative Operations Executive

    4 weeks ago

    Milwaukee, Wisconsin, United States Miller & Miller Law Firm LLC Full time

    Miller & Miller Law Firm LLC, a renowned law firm established in 1993, is dedicated to safeguarding and advocating for clients' legal rights. Our comprehensive range of services includes bankruptcy representation, tax debt solutions, workers' compensation, civil litigation, and immigration representation.We offer personalized and friendly service with...

  • Executive Support Specialist

    4 days ago

    Milwaukee, Wisconsin, United States ALogix Resource Group Full time

    Job SummaryAn exciting opportunity has arisen for a seasoned Executive Assistant to join our team at ALogix Resource Group. The ideal candidate will provide high-level administrative support to senior executives, ensuring seamless day-to-day operations.The successful candidate will possess excellent organizational and communication skills, with the ability...

  • Senior Manager of Aid Administration

    2 days ago

    Milwaukee, Wisconsin, United States Mount Mary University Full time

    Job Title: Senior Manager of Aid AdministrationOverview: Mount Mary University is seeking a highly skilled and experienced professional to serve as the Senior Manager of Aid Administration. The successful candidate will be responsible for managing the day-to-day operations of the Financial Aid office, ensuring compliance with federal, state, and...