Administrative Assistant

2 days ago

Alexandria, United States Virginia Jobs Full time
Job Description

The Virginia Tech Innovation Campus administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs at the Innovation Campus. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned.

Required Qualifications

Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
Demonstrated strong customer service skills.
Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
Demonstrated computer proficiency with Microsoft Outlook.

Preferred Qualifications

Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment.
Excellent time management skills.
Experience providing support in a higher education, governmental or non-profit context.
Knowledge and experience of Virginia Tech policies and procedures.

Pay Band

3

Appointment Type

Restricted

Review Date

01/02/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Maura Gardnerat maurag@vt.eduduring regular business hours at least 10 business days prior to the event.

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