Executive Assistant

2 days ago

Charlotte, United States AmWINS Group Full time
Amwins is the industry leader because we hold ourselves accountable to deliver results - for our employees, our clients, our markets, and our shareholders.

We've built a workplace where talent is valued, and success is celebrated. With a focus on service, to our clients as well as our communities, our culture is defined by supporting each other. In this team-driven environment, Amwins creates the perfect place for you to grow your career with built-in support and opportunity to advance your knowledge base.

At Amwins, our people are our greatest asset. We hire the best talent in the industry and provide our employees with the tools to deliver innovative insurance solutions. We believe that by taking care of our employees, they will take care of our clients and the cycle will perpetuate.

We have a unique opportunity for an experienced Executive Assistant to join our team in Charlotte. Supporting two high profile C-Suite leaders, our EA will be responsible for managing complex travel arrangements, assisting with project management and relationship development across a wide variety of teams while providing support with expenses, meetings, and events. This EA will have a customer focus and be action-oriented with a strong communication skillset.

Join our team in Charlotte, NC

Our EAs provide vital support to the team:
  • Coordinate complex calendars and heavy schedules for supported leadership
  • Research, book and organize domestic and international travel, ensuring that travel needs are met within the constraints of the company travel budget and making itinerary changes as necessary
  • Assist with guest relations, travel and scheduling as needed
  • Manage events for respective leader - including booking dinners, ground transportation and management of guest list
  • Act as the point of contact between leadership and employees/clients
  • Process expense reports
  • Triage email inbox, delegating as necessary
  • Plan appointments and offer support to events attended by leadership team members
  • Assist with meeting preparation, including collecting agenda items & background materials, creating, and editing presentations, all in coordination with other internal departments and Executive Assistants
  • Act as content manager for internal systems of record and collaboration
  • Assist with new leadership orientation and training
  • Lead yearly planning efforts to coordinate C-Suite and business unit leadership
  • Work on special projects, as needed
  • Collaborate with multiple other EAs and leaders across the country and overseas
  • Uses an advanced knowledge of skills, methods, and analysis to resolve problems and find solutions.
We are looking for people with:
  • 3+ years of administrative support to executive level leadership required
  • Advanced knowledge of Microsoft Team Sites, OneNote, Word, Excel, PowerPoint, and Outlook
  • Promotes a culture of high performance and continuous improvement that values teamwork and a commitment to quality
  • Ability to execute duties and responsibilities independently and with minimal supervision, think critically, synthesize information from a variety of sources, work collaboratively or independently as required, prioritize effectively, and handle multiple tasks simultaneously, effectively carry out written and oral instructions
  • High degree of tact and diplomacy, inspiring trust from all levels of the organization
  • Unquestionable personal and professional integrity
  • Bachelor's degree preferred
Physical Demands and Work Hours
  • Light work, requiring exerting up to 30 pounds of force occasionally and/or up to 10 pounds of force frequently.
  • 8:30-5:00pm with flexibility depending on business needs, with occasional on call travel help needed on weeknights and weekends.

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