Executive Assistant to C-Level Executives at Non-Profit

3 weeks ago

Atlanta, United States C-SUITE ASSISTANTS Full time

Join a celebrated non-profit organization devoted to enhancing diversity education, which has proudly served the community for over 70 years. We are seeking a dynamic and detail-oriented Executive Assistant to provide crucial support to our C-level executives, including the President/CEO, Chief Operating Officer, and Chief of Staff.

About the Role:

  • Draft and prepare correspondence for executive signatures.
  • Manage confidential information with the utmost discretion.
  • Screen and manage incoming calls, ensuring timely and precise messages reach the right individuals.
  • Assist in creating and distributing meeting agendas and relevant materials.
  • Support the development of presentations for both internal and external stakeholders.
  • Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries.
  • Alert the Deputy Chief of Staff about priority issues and direct matters as necessary.
  • Keep the Deputy Chief of Staff informed of urgent matters and follow up accordingly.
  • Coordinate scheduling for internal and external meetings, conferences, and teleconferences.
  • Arrange complex travel plans, including flights, accommodations, and other logistics.
  • Process expense reports efficiently and accurately.
  • Engage with the leadership team, Board of Directors, and key donors.
  • Manage office supplies, maintain inventory, and request maintenance for equipment and technical support.
  • Serve as backup for other Executive Assistants within the Office of the President.

Special Projects: Undertake additional tasks, such as creating PowerPoint presentations, financial spreadsheets, special reports, and agenda materials as needed.

About You:

  • Minimum of 5 years' relevant experience in a supporting role.
  • A BA/BS degree from an accredited institution is advantageous.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), CRM systems, Concur, and ADP.
  • Strong comfort level interacting with senior executives.
  • Exude professionalism and polish in demeanor.
  • Exhibit a proactive, can-do attitude; no task is too big or small.
  • Possess outstanding communication skills.

Benefits: We offer a comprehensive benefits package that includes medical, dental, and vision coverage, life insurance, flexible spending accounts, a 403(b) retirement plan, holiday savings plan, paid vacation (plus one week office closure for winter holidays), free parking, and commuter benefits.

Hours: 9 AM to 5 PM.

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