Executive Assistant at Non-Profit with Mission to Improve Diversity Education

4 weeks ago


Atlanta, United States C-SUITE ASSISTANTS Full time

A non-profit with a mission to increase minority education that has been active for over 70 years is looking for an Executive Assistant to support C-level executives in the office of the President including the President/CEO, Chief Operating Officer and the Chief of Staff.


About the Job:

Compose and prepare letters for the executives’ signature

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Assist in the preparation and distribution of meeting agendas and materials

Assist in the development of presentations for internal and external audiences.

Attend meetings and take notes; prepare the initial draft of minutes and summaries

Bring priority matters to the attention of the Deputy Chief of Staff; redirect matters to the appropriate individual or handle matters personally, as appropriate

Keep the Deputy Chief of Staff advised of time-sensitive and priority issues, ensuring appropriate follow-up

Schedule internal and external meetings, conferences and teleconferences

Coordinate complex travel arrangements including flights, cars, hotels, and other reservations

Process expense reports

Interact with the leadership team, Board of Directors, and key donors

Order supplies, maintain inventory and request equipment maintenance and technical support

Acts as backup to other Executive Assistants in the Office of the President


Special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material, when needed


About You:

Minimum of 5 years of experience in a related support position

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), CRM, Concur and ADP

Comfortable interacting with high-level executives

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills


Benefits (medical, dental, vision), Life Insurance, Flex Spending Accounts

403(b) Retirement Account, Holiday Savings Plan, Paid vacation (plus office closed one week for winter holidays),

Free Parking and Commuter Benefits


Hours: 9-5



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