Organizational Readiness Coordinator

1 week ago

Altamonte Springs, United States AdventHealth Full time

All the benefits and perks you need for you and your family:

  • Benefits from Day One

  • Paid Time Off from Day One

  • Career Development

  • Whole Person Wellbeing Resources

  • Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Monday – Friday

Location: 893 Hope Way Altamonte Springs, FL 32714 (Onsite)

The role you’ll contribute:

The Coordinator supports various change projects and initiatives within Organizational Readiness (OR) to ensure successful implementation and execution of change readiness plans. At the direction of OR leadership, this position will support the facilitation of readiness activities including logistical support, scheduling, room reservations, asset production, and Learning Management System (LMS) validation and administration. This position is responsible for ensuring courses are available for registration/completion in the LMS, assigned per role to course mapping provided, and reports are ready and available to run as needed. This position is also responsible for normal administrative duties for the OR department

The value you’ll bring to the team:

Administrative Duties:

  • Coordinate OR activities, resources, equipment and information including the coordination of logistics to include travel and expenses related to project activities, implementations, and departmental initiatives.

  • Serve as the primary point of contact for scheduling related to all readiness activities.

  • Maintain and update departmental information, including distribution lists and shared calendars.

  • Perform onboarding tasks for new resources, both internal and contracted

  • Maintain inventory of all Org Readiness equipment and software licenses.

  • Maintain department inventory of supplies and equipment, including generating purchase orders, processing invoices and submitting check requests.

  • Event Planning – Make meeting room arrangements, catering arrangements and notifies all meeting participants of the date, time and subject of the meeting.Arrange for meeting facilities and accommodations as required.

  • Maintain paper and electronic files of all correspondence, documents, reports, and other materials.

  • Supports the administration of surveys, as necessary

  • Respond constructively to feedback from supervisor and colleagues and operates with a mindset of continuous improvement.

  • Attend meetings as relevant or as requested related to Organizational Readiness initiatives.

  • Deal discretely and appropriately with confidential information concerning AdventHealth.

  • Administrative tasks as required by leadership.

  • Role may require travel at times to support various readiness related activities.

Learning Management System (LMS) Administration Duties:

  • Review and validate published courses for upload into LMS

  • Create, maintain, and communicate operational procedures, technical requirements and schedules for publishing training content

  • Analyze and resolve incidents for all eLearning development and delivery tools Escalating technical issues to the ALN or infrastructure support teams as appropriate.

  • Facilitate the assignment of employees to training courses in LMS based on roles assigned

  • Maintain the catalog within the Adventist Learning System including all training within the scope of the Org Readiness team.

  • Responsible for ensuring ILT students are given credit for course participation in LMS.

  • Maintain an understanding of the state of the training environments and report issues and risks to leadership

Qualifications

The expertise and experiences you’ll need to succeed :

EDUCATION AND EXPERIENCE REQUIRED :

  • Minimum of 2 years in training coordination, project coordination, event planning, or administrative support role.

EDUCATION AND EXPERIENCE PREFERRED:

  • Bachelor’s degree in Business or related field from a four-year accredited college or university

  • Experience with Learning Management System (LMS) administration

  • Experience working in healthcare industry, preferably in a hospital setting.

  • Experience with large-scale project implementations

  • Exposure to change management methodologies and disciplines

  • Advanced proficiency in Microsoft Excel

  • Proficiency with online collaboration tools such as OneDrive, SharePoint, OneNote, ServiceNow, and Smartsheet,

  • Prior experience with Learning Management System (LMS) administration

  • Familiarity with one or more eLearning platforms, to include Articulate360, Captivate, etc.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Human Resources

Organization: AdventHealth Corporate

Schedule: Full-time

Shift: 1 - Day

Req ID: 24030228

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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