Personnel Services Manager

4 weeks ago

Sacramento, California, United States State of California Full time

Under general direction of the Staff Services Manager (SSM) II, the SSM I is responsible for directing the day to day activities of the Division of Law Enforcement's (DLE) Personnel Services Unit (PSU). This includes developing, planning, organizing, maintaining and directing complex and sensitive personnel activities for the DLE. The PSU completes a variety of personnel assignments; conducts project analyses; develops and maintains unit procedures; follows Division, Departmental, Department of Finance, Department of General Services, State Administrative Manual, and labor contract policies and procedures; works closely with bureau management, the DLE Office of the Chief (OC), and the Division of Operations, to develop and manage DLE's personnel activities. In response to critical workload, the SSM I may be required to work more than 40 hours a week due to DLE needs.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/P7X675V

You will find additional information about the job in the Duty Statement .

Working Conditions
DOJ has adopted telework for employees who can effectively perform their essential work functions remotely. After an initial training period, this position may allow for a hybrid telework model. All telework schedules are based on current conditions and may be re-evaluated as conditions change.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

  • STAFF SERVICES MANAGER I
Additional Documents
  • Job Application Package Checklist
  • Duty Statement
Position Details Job Code #:
JC-468071

Position #(s):
420-710-4800-005

Working Title:
Personnel Services Manager

Classification:
STAFF SERVICES MANAGER I $6,963.00 - $8,650.00

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Work Week:
Monday - Friday

Department Information
  • This position is located within the Division of Law Enforcement, Office of the Chief.
  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  • For more information about the department please visit the Attorney General's website.
  • This position is located in Sacramento.
Special Requirements
  • The position(s) require(s) a Background Investigation be cleared prior to being hired.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/14/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
DLE-Violetta Santillano
Attn: Violetta Santillano
Department of Justice/DLE - OC - Personnel Services Unit
1300 I Street, Suite 1140
Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
DLE-Violetta Santillano
Violetta Santillano
Department of Justice/DLE - OC - Personnel Services Unit
1300 I Street, Suite 1140
Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications - A Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills qualifies you for the position. The SOQ serves as documentation of each applicant's ability to present information clearly and concisely in writing. Failure to follow instructions or respond to the SOQ in its entirety may result in disqualification . The SOQ must be no more than one (1) page in length, single spaced and must address the following:
  • Describe your experience leading a team or complex project that you led from start to finish. In your response, provide details about the size of the team, length of time, complexity of project(s)/tasks, and explain at least one challenge you encountered and the leadership skills you leveraged to overcome them.
  • Describe your experience and expertise in building highly effective and service-oriented teams and employing techniques of organizing and motivating professionals. Provide specific examples.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Strong communication skills
  • Excellent organizational skills
  • Exceptional attention to detail
  • Ability to work under pressure and perform multiple tasks with accuracy, precision and neatness
  • Ability to maintain professional and courteous working relationships with all levels of staff
  • Ability to foster positive working relationships with internal/external customers and/or contacts
  • Ability to successfully lead and supervise a group of individuals
  • Act independently as well as in a team environment
  • Receive and follow directions from a supervisor
  • Strong work ethic and attendance
  • Excellent computer skills using Microsoft Excel, Word and Outlook
Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Violetta Santillano
(916) 210-6410
DLEPersonnel@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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