Personnel and Administrative Services Analyst

2 weeks ago

Sacramento, California, United States State of California Full time

Under the direction of the Civil Law Division Staff Services Manager, the SSA provides a full range of analytical duties as personnel liaison and record retention coordinator for the Division. As one of three analysts acting as the personnel liaison, the incumbent will be responsible for all personnel-related functions of their assignment roster and will work directly with section management staff on all personnel-related matters. Such functions include, but are not limited to, tracking section personnel staff and salaries on the Division's personnel database, updating and maintaining organizational charts and various rosters, reviewing and/or preparing various personnel documents such as promotions-in-place, processing transfers and reclassification requests, and handling the work study program. Incumbent will also be responsible for overseeing record retention and file destruction of Division files, drafting outside counsel letters for CAAG and CDAG approval, and acting as Training Coordinator for a division in excess of 700 members. Incumbent may also perform other general administrative tasks and provide back-up assistance to other staff within the Civil Law Division's Executive Unit.

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/P7X675V

You will find additional information about the job in the Duty Statement .

Working Conditions
In-office attendance will be required up to two days a week. In-person attendance may be required for meetings, trainings, and operationally as needed. Advance notice will be provided when possible.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

  • STAFF SERVICES ANALYST
Additional Documents
  • Job Application Package Checklist
  • Duty Statement
Position Details Job Code #:
JC-469346

Position #(s):
420-101-5157-901

Working Title:
Personnel and Administrative Services Analyst

Classification:
STAFF SERVICES ANALYST $3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Work Shift:
8:00 a.m. - 5:00 p.m.

Work Week:
Monday - Friday

Department Information
  • This position is located in the Division of Civil Law, Executive Unit.
    • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
      • Please note that all new to state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules, and regulations.
        • Please note that the Staff Services Analyst classification contains multiple salary ranges. New-to-State employees will be given the minimum salary Range A, unless you meet Alternate Range Criteria 69 as follows:
        o Range A. This range shall apply to those individuals who do not meet the criteria for Range B or Range C.
        o Range B. This range shall apply to persons who have satisfactorily completed the equivalent to six months of Staff Services Analyst (Range A) or Staff Services Analyst, Fair Political Practices Commission (Range A), or Management Services Technician (Range B), and may apply to persons who have the equivalent of six months of satisfactory experience outside of State service performing analytical duties similar to those of a Staff Services Analyst.
        o Range C. This range shall apply to persons who have graduated from a recognized four-year accredited college or university; or who satisfactorily completed the equivalent of 12 months of Staff Services Analyst (Range B) or Staff Services Analyst, Fair Political Practices Commission (Range B), experience; and may apply to persons who have the equivalent of 18 months of satisfactory experience outside the State service performing analytical duties similar to those of Staff Services Analyst .

Special Requirements
  • A fingerprint check will be required.
    • Clearly indicate the Job Control Code (JC-469346) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
      • If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/24/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Civil-Vanessa Ventura
Attn: Vanessa Ventura (JC-469346)
Office of the Attorney General/Civil Law Division
1300 I Street, 10th Floor
Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
Civil-Vanessa Ventura
Vanessa Ventura (JC-469346)
Office of the Attorney General/Civil Law Division
1300 I Street, 10th Floor
Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -
    The Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for the position. The SOQ serves as documentation of your ability to present information clearly and concisely in writing and should be typed in Arial font, size 12 and no more than two pages in length. The SOQ should have your name with a reference to the Job Control (JC) number in the upper left-hand corner. Failure to submit the SOQ or follow instructions may result in disqualification.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The incumbent must have strong analytical skills. The incumbent is expected to consistently exercise the highest degree of initiative, and independence in performing his/her duties. Good judgment, effective communication and strong organizational skills are essential, as is the ability to communicate effectively both verbally and in writing and work independently and cooperatively with others. Must be dependable, have good attendance and demonstrate good working habits. The incumbent must be able to work well under pressure and perform multiple tasks with accuracy, precision and neatness. Must work effectively with all levels of staff and be able to meet deadlines and adjust to changing priorities. The incumbent must be a self-starter with a positive attitude and be able to assume other duties as necessary. Must have good computer skills. Knowledge of Excel, Microsoft Word, Adobe Acrobat, ProLaw and Windows is desired.

Benefits Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Vanessa Ventura
(916) 210-7307
vanessa.ventura@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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