Administrative Clerk

Job Description

Administrative Clerk

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Clerk and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer:

At Associa, we understand that our employees are the backbone of our success. Our full-time employees enjoy a wide range of benefits, including:

• Competitive Salary:We believe in rewarding talent and dedication with a competitive compensation package.
• Professional Development:We invest in our employees’ growth through ongoing training and development opportunities.
• Team Culture:Join a supportive and inclusive team that values teamwork, creativity, and a commitment to excellence.
• Health and Wellness:Enjoy comprehensive health and wellness benefits to ensure you thrive both personally and professionally.
• Personalized Benefits:Everyone is unique and has different needs, that is why we also offer additional benefits that can be tailored to each person’s needs. Such benefits include; retirement 401k, Hospital indemnity, Pet Insurance, Savings Flexible Spending Accounts and much more.

How Our Employees Make an Impact:

Our Administrative Assistants are the heart of our property management operations, making a significant impact through:

• Efficient Operations: Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Communication Hub: Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Documentation: Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Client Relations: Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

Position Requirements:

To succeed in this role the ideal candidate should possess:

• Organizational Skills: Strong organizational and multitasking abilities are essential for managing diverse administrative responsibilities.
• Communication Skills: Clear and effective communication, both written and verbal, is crucial for interacting with team members and stakeholders. Bi-lingual, Spanish speaker preferred.
• Tech proficiency: Proficient in Microsoft Office Suite and other relevant software applications, with the ability to learn various software platforms.
• Attention to Detail: A keen eye for detail to ensure accuracy in documentation and data management.
• Adaptability:Ability to adapt to changing priorities and handle tasks with flexibility.
• Previous Experience: Previous administrative experience, particularly in property management or accounting, is preferred.
• Education:High School Diploma or GED Required, and Associates Degree strongly preferred.

Position Responsibilities and Duties:

The position responsibilities may include but it is not limited to the following:

• Answering large volume of phone calls throughout the day
• Accounts Receivables -Scanning and posting checks
• Answering emails, communicating with owners, board members as needed
• Team player attitude
• Be able to commute to a 9:00am – 5:00pm schedule
• Ability to understand and review financial statements and homeowner

If you are passionate about creating positive communities and have the skills to support our efforts, we invite you to apply for the Administrative Clerk position at Associa. Join us in shaping the future of exceptional living experiences.

Associa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All candidates that are extended an offer must be able to complete a background check with drug screening.

#LI-MA1

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

---