Administrative Assistant

2 weeks ago


Sterling, United States Cavalier Logistics Full time

Cavalier Logistics is seeking a full-time Administrative Assistant to join our team. We are looking for a highly motivated self-starter who can offer a high standard of accuracy in providing administrative support to multiple departments.

Responsibilities include but are not limited to:

  • Arranges conference calls and in person meetings.
  • Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
  • Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
  • Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
  • Conducts research
  • Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
  • Arranges and coordinates company lunches and special events to include service awards program.
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Updates company contact lists and coverage maps.
  • Assists in preparation for audits.
  • Assists HR with various duties:
    • Employee insurance enrollment/termination.
    • Assists employees with access to training.
    • Job postings
    • Issues IDs
  • Assists with special projects as assigned.
  • Performs other related duties as assigned by management.
Requirements:
  • Excellent verbal and written communication skills.
  • Commitment to excellence and high standards.
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Strong interpersonal skills.
  • Ability to understand and follow written and verbal instructions .
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Good judgment with the ability to make timely and sound decisions .
  • Creative, flexible, and innovative team player .
  • Ability to work independently and as a member of various teams and committees.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Acute attention to detail.
  • Demonstrated ability to plan and organize projects.
  • Must be able to pass a background check
Education and Experience:
  • Minimum high school diploma or GED.
  • Two to three years related experience.
Benefits & Compensation:
  • Competitive Compensation - Depends on Experience
  • Health Insurance
  • Dental & Vision Insurance
  • Life Insurance
  • 401(k)
  • Employee Assistance Program


If you enjoy a fast paced environment, are a self-starter, have great organizational skills and are a team player - apply for this great position today. No phone calls please.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

  • Sterling, United States JK Moving and Storage, Inc. Full time

    To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to creat Administrative Assistant, Administrative, Assistant, Transportation, Business


  • Sterling, United States JK Moving and Storage, Inc. Full time

    To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to creat Administrative Assistant, Administrative, Assistant, Transportation, Business Learn More


  • Sterling, United States PrideStaff Full time

    Our client in the transportation industry is looking for an Administrative Assistant to join their team! Do you thrive in a fast-paced environment and have experience with payroll? The Administrative Assistant is responsible for providing office and fleet administrative support, including managing supplies, coordinating schedules, and payroll processing....


  • Sterling, United States Turn2Partners Full time

    Responsibilities:Provide general administrative support.Work with HR team to manage day to day operations.Maintain and update spreadsheets and documentation.Assist in processing receipts and other basic accounting tasks.Act as face of company, greeting and welcoming visitors.Professional, friendly demeanor for in-person and phone...


  • Sterling, Kansas, United States JACAM Full time

    Job Overview:JACAM is seeking a highly motivated Scientific Administrative Assistant to support our research laboratory team. As a key member of our team, you will be responsible for providing administrative assistance, performing various tasks, and ensuring the smooth operation of our laboratory.Key Responsibilities:Manage records, files, and...


  • Sterling Heights, United States Stellantis, N.V. Full time

    The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense report Administrative Assistant, Administrative, Assistant, Automotive


  • Sterling Heights, United States Stellantis, N.V. Full time

    The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense report Administrative Assistant, Administrative, Assistant, Automotive Learn More


  • Sterling, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for a Sr. Administrative Assistant in Sterling, Virginia. This role will be heavily involved in the financial services industry, requiring the successful candidate to provide crucial administrative support to our team. As part of this role, you will be heavily involved...


  • Sterling Heights, United States Stellantis NV Full time

    The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels of management,...


  • Sterling Heights, United States Stellantis NV Full time

    The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels of management,...


  • Sterling Heights, United States Stellantis Full time

    The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels of management,...


  • Sterling, United States Advocates Full time

    Overview Starting Rate: $19.00/hour The Administrative Receptionist creates a welcoming environment in which visitors are greeted and requests are managed. This position is responsible for efficient and accurate office procedures; inventory, requisition and distribution of program and office supplies; providing administrative support to the program...


  • Sterling Heights, United States Stellantis Full time

    Job DescriptionThe Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels...


  • Sterling Heights, United States Stellantis Full time

    Job Description The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels...


  • Sterling Heights, United States Stellantis Full time

    Job DescriptionThe Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels...


  • Sterling, United States JK Moving Services Full time

    OVERVIEW:To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of...


  • Sterling, United States JK Moving Services Full time

    OVERVIEW:To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of...


  • Sterling, United States Commonwealth Care of Roanoke Full time

    Long Term Care (LTC) Assistant AdministratorPotomac Falls Health and Rehab Center in Sterling, Virginia is currently searching for a dynamic Long-Term Care (LTC) Assistant Administrator to join our leadership team. We are Virginia owned and operated, proudly serving our communities! The Assistant Administrator will assist in all aspects of Center operations...


  • Sterling Heights, Michigan, United States Pioneer Health Care Management Inc Full time

    Job TitleAdministrative Assistant (Ward Clerk)Estimated Salary: $45,000 - $60,000 per year


  • Sterling, Virginia, United States Vertical Mechanical Group Inc Full time

    Why Join Our TeamWe are a dynamic and growing company that values exceptional customer service and innovative solutions. As a Construction Administrative Specialist at Vertical Mechanical Group Inc., you will be part of a close-knit, supportive team that prioritizes employee growth and well-being.In this role, you will have the opportunity to work on...