Admin Assistant III

2 weeks ago

Laurel, United States General Dynamics Information Technology Full time

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

None

Job Family:

SCA

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel Coordination

Certifications:

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • We are seeking a travel program specialist to serve as a single point of contact for world-wide travel

  • The transportation specialist will have seating at a government entity located in Maryland

  • This is a fast paced environment where personnel interact will all levels of staff

  • The primary work duties include communicating with employees frequently and arranging travel

  • The travel program specialist can expect to perform the following duties

  • Complete authorization letter and passport application to obtain passport

  • Complete visa application and follow-up with traveler for appointment to sign application and take photos

  • Complete Pressey letter and form for visa application

  • Send visa application package to appropriate embassy via courier

  • Draft/send electronic country clearance cable to required site

  • Receive site concurrence messages via database

  • Draft/send cables for concurrence via database

  • Verify meet and greet has been entered by site

  • Enter traveler's itinerary into database

  • Verify traveler has been ticketed

  • Ensure E-ticket number is recorded in database

  • Verify traveler has all coordination items checked in the database before checking traveler out

  • Prepare TDY package for traveler such as: meet/greet instructions, itinerary, travel orders, copy of passport, copy of visa, information card with travel number, and copy of e-ticket transportation

  • Schedule appointment with traveler to checkout prior to traveling

  • Initiate travel coordination and monitor coordination ensuring timeliness and completion

  • Request account creation for traveler

  • Monitor traveler's preparation schedule ensuring visibility to appropriate offices and traveler

  • Schedule necessary training/appointments or engage appropriate offices for scheduling necessary training/appointments

  • Coordinate all travel with training officer and enter all required training into database

  • Monitor databases frequently for travel message

  • Prepare travel worksheet via database

  • Request reservations and follow up with reservation changes as needed

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active Top Secret/SCI with Polygraph security clearance

  • The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience

  • Core hours are 9am-3pm

  • Candidate must be able to operate in a team environment as well as successfully work on their own

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA MD Laurel

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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