Admin Assistant II

1 month ago

Laurel, United States General Dynamics Information Technology Full time

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Public Trust/Other Required:

None

Job Family:

SCA

Job Qualifications:

Skills:

Detail-Oriented, Microsoft Office, Office Administration, Oral Communications, Written Communication

Certifications:

None

Experience:

2 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:

  • Working in a discreet environment handling sensitive and personal information daily

  • Completing transactional duties with special attention to detail, being organized, and multi-tasking

  • Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

  • Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant II, your day-to-day responsibilities will include:

  • Provide direct Administrative support to office Leadership Team including Chief, Deputy Chief. Manages and prioritizes the calendars and appointments of the Chief and Deputy Chief, plus others in the Leadership team (apx. 6 personnel total)

  • Manages the travel plans for the Chief and the Deputy Chief, plus others in Leadership team. Supports Staff for vacancy applicant documentation and promotion process documentation preparation for meetings, etc

  • Member of the team responding to actions task out and consolidate responses

  • Timekeeper responsibilities for both Agencies, Supply system requests

  • Manage desk/space assignments, to include officers on travel and relocations due to a modernization project

  • Regular day hours, flex time, FTE expected only

  • No TOY

  • No physical requirements other than regular office duty. Outlook, Microsoft Office, Sharepoint, MyTraining, proficiency required. Prior Government experience desired

  • Processes all Office visitor requests and nputs information into database

  • Tracks requests and escorts visitors for the office. Monitors and processes approximately 100 timesheets for customer employees on a biweekly basis

  • Validates and reconciles discrepancies with employees and leadership weekly

  • Maintains leave, training and timecard files for over 100 employees in the division for the division leadership to use as required

  • Tasks out actions to employees and leadership, consolidates responses and reviews responses with division leadership

  • Responds to all actions by due date

  • Consolidates briefing input from across the Office, reformat content and provide final version to Office leadership prior to briefing

  • Manages all administrative daily functions for Office to include email aliases, key lists, records management, phone contact information, supplies, etc

  • Determines if efficiencies can be gained and implement and document changes

  • Monitors office phones for 5 Office personnel

  • Maintains key and access lists

  • Draft and Compile FEO Weekly newsletter. Schedules all adhoc and recurring meetings, bi-annual conferences and yearly off-sites for Office

  • Schedules conference rooms and arranges all required details for the events

  • Order/manage office supplies for Office and Divisions

  • Submit IT tickets for Office Leadership Team as needed. Provide backup Administrative support to the front office as needed (infrequent)

  • Collaborates with travel and operations staff to help facilitate TDYs and PCSs for Leadership team

  • OCONUS, 2 per year for the Chief and the Deputy Chief

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active Top Secret/SCI with Polygraph clearance

  • HS Diploma and two (2) years of relevant experience or equivalent combination of education and experience

  • The core office hours are typically 9am-5pm but work hours can be discuss with GDIT's Program Manager and Front Office Supervisor 

  • Proficient Word, Excel, Outlook, PowerPoint

  • The position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certification

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

#Jet

The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA MD Laurel

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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