Admin Assistant

5 days ago

Laurel, United States General Dynamics Information Technology Full time

Req ID: RQ184428 Type of Requisition: SCA Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph Public Trust/Other Required: None Job Family: SCA Skills: Calendar Management,Communication,Microsoft Office,Office Administration,Travel Coordination Experience: 3 + years of related experience US Citizenship Required: Yes Job Description: Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we’ll help advance your career. HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT: We are seeking a travel program specialist to serve as a single point of contact for world-wide travel. This is a fast-paced environment where personnel interact will all levels of staff. The travel program specialist will have seating at a government entity located in Maryland. The travel program specialist can expect to perform the following duties The primary work duties include communicating with employees frequently and arranging travel Prepare TDY package for traveler such as: meet/greet instructions, itinerary, travel orders, copy of passport, copy of visa, information card with travel number, and copy of e-ticket transportation Complete authorization letter and passport application to obtain passport Complete Pressey letter and form for visa application. Send visa application package to appropriate embassy via courier Draft/send electronic country clearance cable to required site Receive site concurrence messages via database. Draft/send cables for concurrence via database. Verify meet and greet has been entered by site Complete visa application and follow-up with traveler for appointment to sign application and take photos Ensure E-ticket number is recorded in database. Enter traveler's itinerary into database. Verify traveler has been ticketed Verify traveler has all coordination items checked in the database before checking traveler out Schedule appointment with traveler to checkout prior to traveling Initiate travel coordination and monitor coordination ensuring timeliness and completion Request account creation for traveler Monitor traveler's preparation schedule ensuring visibility to appropriate offices and traveler Schedule necessary training/appointments or engage appropriate offices for scheduling necessary training/appointments Coordinate all travel with training officer and enter all required training into database Monitor databases frequently for travel message. Prepare travel worksheet via database Request reservations and follow up with reservation changes as needed WHAT YOU'LL NEED TO SUCCEED: The position requires an active Top Secret/SCI with Polygraph security clearance The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience The core hours are 9:00 am-3:00 pm The candidate must be able to operate in a team environment as well as successfully work on their own This position is on customer site GDIT IS YOUR PLACE: 401K with company match Comprehensive health and wellness packages Internal mobility team dedicated to helping you own your career Professional growth opportunities including paid education and certifications Cutting-edge technology you can learn from Rest and recharge with paid vacation and holidays #OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most. We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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