Operations Assistant
4 weeks ago
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
The Operations Assistant position ensures that the Global Programmes & Resources (GPR) Team can deliver on its strategic priorities and contribute effectively to the WV Partnership's Global Strategy by providing administrative support to the teams/sectors within GPR. The Operations Assistant will work with the staff across the GPR group providing support in areas of coordination, administration, scheduling, planning, on-boarding, and reporting.
Major Responsibilities
Manage the administrative support for the operations of the Global Programmes & Resources team (Child Protection & Participation, Education, Health & Nutrition, Livelihoods, Programme Integration & WASH).
Information management support in collaboration with a Knowledge Management (KM) Advisor.
Procurement and Budget/Finance support to the broader Global Programmes and Resources(GPR) Team
Planning & coordination support to the GPR Partnership Leader / GPR Team.
Other duties may be assigned by the supervisor based on the priorities and needs of the broader Global Programmes and Resources team.
Knowledge and Qualifications
3-5 years of administrative support experience in a global, multi-sectoral and multi-national organization.
Strong organizational & follow through skills;
good analytical and problem-solving aptitude
Proactive attitude, ability to contribute to finding solutions and working to address supported teams' needs
Excellent project management skills with keen attention to detail and focus on delivery
Excellent verbal and written communication skills; experience with writing reports, summaries, briefs and newsletters
Proven experience with managing calendars and schedules, setting up & running virtual meetings, organizing & supporting in-person events
Experience in working with diverse and multicultural teams; proven ability to communicate with people from various organizational levels
Proficient use of Microsoft Office: Word, Excel, PowerPoint, Outlook, etc.
Required Education, training, and licenses
Bachelor's degree, preferably in Communications, International Development, Leadership or other related fields
Excellent command of the English language, verbal and written communication skills
Proficiency in the following applications: Office 365 Applications (MS Word, Excel, Outlook, PowerPoint, Teams, Visio, etc.) Adobe Professional, Zoom, Mailchimp, Poppulo, Canva
Ability and willingness to work flexible hours (including early morning or late-night calls) when necessary to accommodate time zone differences between self and manager/other colleagues supported
Applicant Types Accepted:
Local Applicants Only
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