25-70 Office Assistant

4 days ago

West Chester, United States West Chester University Full time
Salary: $37,555.00 Annually

Location : West Chester University, PA

Job Type: Regular / Full-Time

Job Number: 25-70

Department: College of Health Sciences

Division: Sports Medicine

Opening Date: 12/10/2024

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's College of Health Sciences' (CHS) Department of Sports Medicine invites applicants for the position of Office Assistant (CA2).

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The Department of Sports Medicine within the College of Health Science prepares and inspires health leaders, professionals, and consumers through collaborative and innovative approaches to education, research and community service.

As a key contributor, the Office Assistant is responsible for the coordination and delivery of a full range of administrative services to the department chair and faculty of the Department of Sports Medicine and to the Dean for the College of Health Sciences.

The ideal candidate values teamwork and collaboration and will demonstrate excellent customer service skills, strong organizational skills, the ability to manage multiple priorities in a fast-paced office environment, and the ability to communicate effectively with a diverse campus community.

Responsibilities include:
  • Serve as first point of contact for students, faculty, parents, and visitors
  • Answer incoming calls
  • Maintain department email accounts and respond to general inquiries
  • Respond to information requests and help to resolve problems
  • Serve as a student liaison with faculty
  • Provide administrative and daily office operations support for the department chair and faculty
  • Support electronic document storage using multiple systems including Microsoft Outlook, Word, Excel, Power Point, Banner, Contribute, SAP, and 25Live
  • Maintain departmental files including unofficial personnel records, student records, assessment plans, accreditation documents, hiring forms and other official correspondence
  • Support faculty in data capture and maintain databases associated with advising, assessment, and accreditation
  • Input the master schedule for undergraduate and graduate courses
  • Assist the department chairperson with first year scheduling
  • Update faculty advising list and assign advisees as instructed
  • Update program materials, website, and other media as needed
  • Support faculty searches including making reservations and scheduling transportation
  • Assist the department chair with department budget, annual retreat coordination, and faculty evaluations
  • Assist with submission, monitoring, and processing of all required purchasing requisitions
  • Assist with department P-Cards
  • Make travel arrangements and submit travel reimbursements
  • Coordinate workflow for graduate assistants and work study students
  • Order and maintain office supplies
  • Distribute mail
  • Process department work orders and equipment maintenance
  • Attend workshops and trainings
  • Perform other related duties as assigned
Minimum Qualifications
  • Six months as a Clerical Assistant 1 (Commonwealth title) OR
  • Graduation from high school OR
  • An equivalent combination of experience and training
  • Demonstrated proficiency in the use of Microsoft Office Suite including Outlook, Word, Excel, and Teams
Required knowledge, skills, and abilities:
  • Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation
  • Ability to use an alphanumeric keyboard
  • Ability to proofread information for conformance with prescribed standards
  • Ability to sort and file information
  • Ability to perform mathematical calculations
  • Ability to follow oral instructions
  • Ability to read and understand written materials
  • Ability to communicate effectively orally
  • Ability to communicate effectively in writing
  • Ability to establish and maintain effective working relationships
Preferred Qualifications
  • Experience in an administrative or receptionist role
  • Customer service experience
  • Excellent written communication skills
  • Higher education or student support experience
  • Experience with higher education systems such as Peoplesoft, SAP, and BI
Special Instructions

Candidates should apply online at Application allows for cover letter, resume, and three references with contact information. (All required for consideration).

Review of applications will begin immediately and continue until the position is filled.

Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU's educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

WCU proudly offers comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, many wellness programs, a tuition waiver for self and family members, and training, development and advancement opportunities.
  • On the first working day, new employees are eligible to enroll in medical benefit plans and can choose between two PPO plans or an HMO plan.
  • Supplemental dental, vision, hearing and prescription coverage is also offered to employees.
  • The Get Healthy Wellness program rewards participants with reduced health care premiums and provides tools and resources to maintain good health.
  • Flexible spending accounts allow employees to withhold income from their paychecks before taxes for reimbursement of approved medical and dependent care expenses.
  • A University mission to support employee personal and professional growth.
  • PASSHE tuition waiver lowers the cost of college expenses.
  • Leave and time-off benefits include generous paid vacation, paid sick time, military leave and paid time off for most major holidays.
  • Choice of two group retirement plans with generous employer contributions.
  • Voluntary retirement plans offer two additional options to save and invest money for retirement and are available to all employees upon their date of hire.
  • Group life insurance is provided at no cost to all permanent employees.
  • Voluntary long-term disability insurance (LTD) and voluntary group life and personal accident insurance (VGLIP/AD&D) are available to employees.
  • State Employee Assistance Program (SEAP) provides a wide range of free services including counseling, legal, and financial services.
The employee group for this position is American Federation of State, County, and Municipal Employees (AFSCME).

For additional benefit details please see the PASSHE EMPLOYEE BENEFITS PAGE .
Theinformation is provided for general purposes only. Legal Plan Documents will govern any discrepancies that may arise. Benefits, benefit levels, and eligibility rules are subject to change. The benefits described are available to most employees; however, certain eligibility requirements must be met.

  • 25-59- Office Assistant

    3 weeks ago

    West Chester, United States West Chester University of PA Full time

    West Chester University of Pennsylvanias Department of Political Science invites applicants for the position of Office Assistant. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive inst Office Assistant, Political Science, Science, Office, Department, Assistant

  • 25-59- Office Assistant

    3 weeks ago

    West Chester, United States West Chester University of PA Full time

    West Chester University of Pennsylvanias Department of Political Science invites applicants for the position of Office Assistant. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive inst Office Assistant, Political Science, Science, Office, Department, Assistant

  • Medical Assistant Certified

    1 month ago

    West Chester, United States MidLantic Urology Full time

    Description:Work Location: 1055 Andrew Drive Suite A, West Chester, PAGENERAL SUMMARYThe Medical Assistant Certified supports the delivery of urological services, performs work as required and functions as an effective member of the interdisciplinary team. The Medical Assistant Certified is tasked to perform routine administrative and clinical tasks to keep...

  • Medical Assistant Certified

    6 days ago

    West Chester, United States MidLantic Urology Full time

    Description:Work Location: 1055 Andrew Drive Suite A, West Chester, PAGENERAL SUMMARYThe Medical Assistant Certified supports the delivery of urological services, performs work as required and functions as an effective member of the interdisciplinary team. The Medical Assistant Certified is tasked to perform routine administrative and clinical tasks to keep...

  • Medical Assistant Certified

    1 month ago

    West Chester, United States MidLantic Urology Full time

    Description:Work Location: 1055 Andrew Drive Suite A, West Chester, PAGENERAL SUMMARYThe Medical Assistant Certified supports the delivery of urological services, performs work as required and functions as an effective member of the interdisciplinary team. The Medical Assistant Certified is tasked to perform routine administrative and clinical tasks to keep...

  • Medical Assistant Certified

    2 weeks ago

    West Chester, United States MidLantic Urology Full time

    Description:Work Location: 1055 Andrew Drive Suite A, West Chester, PAGENERAL SUMMARYThe Medical Assistant Certified supports the delivery of urological services, performs work as required and functions as an effective member of the interdisciplinary team. The Medical Assistant Certified is tasked to perform routine administrative and clinical tasks to keep...

  • Medical Assistant Certified

    2 weeks ago

    West Chester, United States MidLantic Urology Full time

    Description:Work Location: 1055 Andrew Drive Suite A, West Chester, PAGENERAL SUMMARYThe Medical Assistant Certified supports the delivery of urological services, performs work as required and functions as an effective member of the interdisciplinary team. The Medical Assistant Certified is tasked to perform routine administrative and clinical tasks to keep...

  • Dental Assistant

    3 weeks ago

    West Chester, Pennsylvania, United States Clear Choice USA Full time

    Job Title: Dental Assistant - ProsthodontistJob Summary: We are seeking a skilled Dental Assistant to join our team at ClearChoice USA. As a Dental Assistant, you will work under the supervision of a Prosthodontist to prepare equipment, ready patients for procedures, and assist the dentist during treatments.Responsibilities:Work under direct supervision of...

  • 25-65 - Customer Service Representative (CA2) - Financial Aid Office

    4 weeks ago

    West Chester, United States West Chester University of PA Full time

    West Chester University of Pennsylvanias Financial Aid Office invites applicants for the position of Customer Service Representative (CA 2). West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, compreh Customer Service, Customer Service Representative, Financial, Representative, Office, Retail, Support

  • Office Scheduler

    4 weeks ago

    West Chester, United States PeopleShare Full time

    We are seeking an Office Scheduler in West Chester, PA! We're looking for a friendly, proactive employee to help keep our office running smoothly. If you're a multitasker with great communication skills and a positive attitude, we'd love to hear from you! Job Details for the Office Scheduler:Schedule: Monday-Friday 7:30AM-4:00PMPay Rate:...

  • Office Manager

    1 month ago

    West Chester, United States PeopleShare Full time

    We are seeking an Office Manager in West Chester, PA! We're looking for a friendly, proactive employee to help keep our office running smoothly. If you're a multitasker with great communication skills and a positive attitude, we'd love to hear from you! Job Details for the Office Manager:Schedule: Monday-Friday 7:30AM-4:00PMPay Rate:...

  • Office Manager

    1 month ago

    West Chester, United States PeopleShare Inc Full time

    We are seeking an Office Manager in West Chester, PA! We're looking for a friendly, proactive employee to help keep our office running smoothly. If you're a multitasker with great communication skills and a positive attitude, we'd love to hear from you! Job Details for the Office Manager: Schedule: Monday-Friday 7:30AM-4:00PM Pay Rate: $20.00-$25.00 per...

  • Office Manager

    4 weeks ago

    West Chester, United States PeopleShare Inc Full time

    We are seeking an Office Manager in West Chester, PA! We're looking for a friendly, proactive employee to help keep our office running smoothly. If you're a multitasker with great communication skills and a positive attitude, we'd love to hear from you! Job Details for the Office Manager: Schedule: Monday-Friday 7:30AM-4:00PM Pay Rate: $20.00-$25.00 per...

  • Office Furniture Installer

    2 months ago

    West Chester, United States Globe Business Interiors Full time

    Job DescriptionJob DescriptionDo you like to work with your hands, tools, put things together? Globe Business Interiors has the prefect job for you! Install office furniture in corporate office buildings across the tri-state area. GBI is looking to grow our team with self-starters that have technical abilities and share our enthusiasm for creating...

  • Office Operations Assistant

    23 hours ago

    Chester, Pennsylvania, United States Widener Full time

    Job Summary: The Administrative Support Professional is responsible for providing administrative support to the Office of Student Engagement team. This includes serving as a system administrator for the 25Live Pro room reservation system, coordinating front-end department operations, and assisting with event planning and coordination.This is a full-time...

  • Office Support Specialist

    7 hours ago

    West Chester, Pennsylvania, United States West Chester University Full time

    About UsAt West Chester University, we strive to create a positive and purposeful work environment that supports employee personal and professional growth. We offer comprehensive employee benefits, generous paid vacation and sick time, and a commitment to work-life balance.Job DescriptionThe Office Assistant will provide administrative support to the...

  • Construction Project Engineer

    2 months ago

    West Chester, United States Express Employment Full time

    Job DescriptionJob DescriptionLocated in West Chester, OHSalary: $70-80KPosition: Construction Project Engineer Location: West Chester, OH Compensation: $70-80K Qualifications:Ability to multi-task and prioritize tasks effectively.Self-motivated with strong communication skills.Excellent attention to detail and ability to meet deadlines.Adaptability to...

  • Office Manager

    3 weeks ago

    Chester, United States Superior Environmental Solutions, LLC Full time

    The positionThe Office Manager under minimum supervision will provide administrative support to the Branch Manager to ensure accuracy, timeliness, and controls around invoicing, payroll, and management information, as well as supporting the ongoing profitability of the branch located in Sidney.What you will be doingKey responsibilities and functions may...

  • Office Manager

    3 weeks ago

    Chester, United States Superior Environmental Solutions, LLC Full time

    The positionThe Office Manager under minimum supervision will provide administrative support to the Branch Manager to ensure accuracy, timeliness, and controls around invoicing, payroll, and management information, as well as supporting the ongoing profitability of the branch located in Sidney.What you will be doingKey responsibilities and functions may...

  • Warehouse Operations Assistant

    2 weeks ago

    West Chester, Pennsylvania, United States United Parcel Service Full time

    Join UPS as a Warehouse Operations Assistant and be part of a dynamic team responsible for loading and unloading packages. This seasonal role offers a unique opportunity to gain hands-on experience in a fast-paced warehouse environment.The ideal candidate will possess excellent physical stamina, with the ability to lift up to 70 lbs and work efficiently in a...