Office Manager

2 weeks ago

Chester, United States Superior Environmental Solutions, LLC Full time

The position

The Office Manager under minimum supervision will provide administrative support to the Branch Manager to ensure accuracy, timeliness, and controls around invoicing, payroll, and management information, as well as supporting the ongoing profitability of the branch located in Sidney.

What you will be doing

Key responsibilities and functions may include, but are not limited to:

  • NetSuite entry to capture disposal, equipment, labor, and supplies.
  • Create purchase orders as requested by the division.
  • Ensure that dashboards for bill and purchase order approvals are cleared on a daily basis.
  • Verify paperwork is signed and reflects the proper items received.
  • Meet weekly and monthly deadlines as established by the company; report any potential delays or related process issues and concerns to the Administrative Manager.
  • Immediately respond to team and vendors; ensure that invoice queries and related questions and issues are resolved timely.
  • Maintain electronic records for inbound and outbound supplies and disposal.
  • Order office supplies as needed for the division.
  • Provide assistance with collection of outstanding accounts receivables from customers, as needed.
  • Collaborate with the Administrative Manager for necessary training and guidance on processes, protocols, and best practices related to invoicing and purchase order management.
  • Ensure that the proper process controls are documented and maintained to support the accurate exchange of information and related processes completed efficiently and timely.
  • The Office Manager will also undertake other responsibilities and duties that may be assigned by Superior Environmental Solutions from time to time.

Qualifications

  • At least 2 years of experience in accounting and finances, revenue, and or other general business operations administration.
  • Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information
  • Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving
  • Proven ability to manage projects
  • Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information
  • Excellent communication, interpersonal, and presentation skills
  • Strong analytic, multi-tasking, presentation and team work skills are required
  • Team player able to function individually and collectively.
  • Must have excellent software skills, Microsoft Office skills and be well-versed in other areas of office work.
  • Must possess excellent customer service skills and strong verbal and written communication skills
  • Experience working in a fast-paced environment.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk. sit; and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed are the minimum levels of knowledge, skills, or abilities.

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