Analyst, IT Licensing and Contracts

1 month ago

Pasadena, United States San Jacinto College Full time

Analyst, IT Licensing and Contracts - Central Campus

FUNCTION: Reads, reviews, and suggests changes to IT contracts, ensuring they're in the best interest of the College. Assists in resolving IT contract disputes. Develops and recommends IT specific contract templates. Manages IT licenses and compliance to terms. Essential Job Functions:
  • Reads, reviews, and suggests changes to IT contracts. This includes:
    • Assists with the negotiation strategy for large and complex contracts.
    • Coordinates contract issues through collaboration with appropriate leaders or College departments.
    • Performs contract budgetary forecasts.
    • Assists with negotiations of appropriate terms and conditions.
    • Support dispute resolution and audit defense initiatives.
  • Manages the administration of IT agreements and contracts. This includes:
  • Develops templates and keeps a centralized repository of contracts.
  • Develops, manages, and communicates IT contract standards.
  • Develops financial forecasts against IT department agreements for budgetary analysis and budget process integration
  • Tracks, reviews and manage renewals of IT purchasing agreements, SOWs, NDAs, consulting agreements, amendments, renewals, change orders, and other documents.
  • Meets with Vice Presidents, Directors, and Managers to discuss IT contracts to ascertain intentions for existing contracts and any new contracts to be created
  • Manage IT licenses and compliance to terms. This includes:
    • Verify and document software license rules and entitlements.
    • Recommends alternative contract language when necessary to resolve complex licensing rules.
    • Tracks, reconciles, and monitors software compliance and utilization.
    • Keeps and manages proof of entitlement documentation.
    • Manages enterprise license true-up and reconciliation as needed.
    • Manages software risk with a focus on compliance and cost optimization for on-premises and SaaS applications.
    • Tracks enterprise usage to identify, reallocate, and remove unused or underutilized software.
    • Provides recommendations on terms and conditions of licensing agreements
  • Works collaboratively with the Purchasing Department's Contract Administrator and Legal to ensure contract language is in the best interest of the College and meets the objectives of IT.
  • Works with Purchasing to ensure compliance with State contract and procurement rules, statutes, and procedures.
  • Develops and executes a continuous improvement process focused on the software license contract management and as part of an ongoing maturity model
Additional Job Functions:
  • Recommends metrics or data needed to demonstrate compliance with agreements
Knowledge, Skills and Abilities:
  • Ability to negotiate contracts and RFP documents.
  • Broad understanding of software licensing models, metrics, rights and limitations.
  • Read, interpret, and extrapolate key contract language (terms and conditions) and information with an understanding of the obligations and implications.
  • Have a basic understanding of IT product and service needs.
  • Ability to develop strong working relationships amongst representatives from agencies, vendors, and other key stakeholders.
  • Knowledge or experience with Federal and State statutes, regulations, policies, codes, and rules
  • Demonstrable knowledge and skill in Microsoft Office with emphasis in advanced Excel abilities.
  • Provide an excellent quality of work with little or no supervision required.
  • Must be highly organized, detail orientated and possess excellent written and verbal communication and documentation skills.
  • Ability to prioritize and manage multiple demands, and projects, and deadlines.
  • Strong analytic skills; experience in data analysis with attention to detail.
  • Ability to comfortably develop and offer recommendations on complex issues to senior leadership.
Required Education:
  • Bachelor's degree in business or information Technology

Preferred Education:
  • Master's degree or MBA with a specialization in contracts

Required Experience:
  • 4 or more years of experience with:
  • Progressive responsibilities in the area of procurement and contract administration related to the solicitation, negotiation and award of contracts, preferably in information technology and/or public sector environments.
  • Software license entitlement/deployment reconciliation experience
  • Executing negotiations, especially related to license agreements and pricing vehicles.

Preferred Experience:
  • Experience in Higher Education preferred.
  • Experience working with Ellucian's Banner Finance module preferred.
  • Experience reading and interpreting license agreements, and strategizing licensing models for Microsoft, Oracle and Adobe preferred.
  • Experience in reading and understanding software, hardware, professional services and other IT related contracts.
  • Experience with software discovery tools, Microsoft SCCM, and IT ticketing systems preferred.

Required Licenses/Certifications:
  • Completion of the Basic Texas Purchaser Course or equivalent.
  • Certified Texas Contract Developer (CTCD or equivalent).

Preferred Licenses/Certifications:
  • Paralegal certificate preferred.
  • Certified Texas Contract Manager.
  • ITIL Foundations and Service Strategy certification preferred.
  • Software Asset Management certification from IAITAM.


Note: This position has limited opportunity for remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade: 117

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5085

Posting Close Date: 6/8/2024

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