Labor Compliance Analyst

3 weeks ago

Pasadena, United States Pacifica Services Full time
Job DescriptionJob DescriptionJOB DESCRIPTION

Pacifica Services is seeking a detail-oriented Labor Compliance Analyst, to provide overall support to various publicly funded public works projects, including transportation, water and public facilities. Primary responsibilities include reviewing Certified Payroll Reports and related documents, identifying issues of non-compliance, and preparing comprehensive reports to communicate findings. The ideal candidate should have excellent written and verbal communication skills.

Come join a growing team participating on exciting projects through Los Angeles and greater Southern California.

Roles and Responsibilities
  • Collect and review Certified Payroll Reports (CPR) and supporting payroll records (statements of compliance, fringe benefit statements, deductions, apprentice registration, etc.) submitted by prime and subcontractors. Methods for collecting data will be web-based applications.
  • Work with appropriate agency staff on identifying applicability of state/federal prevailing wage requirements as well as providing state and federal prevailing wage rates for labor compliance support.
  • Facilitate the proper reporting of prevailing wages, fringe benefits, apprentice utilization, and resolution of employee wage violations.
  • Issues requests for missing and revised documentation and corresponds with the applicable contractor’s staff to ensure compliance.
  • Completes audits, calculates underpayments, fines, and penalties if applicable. Audits are then forwarded to the Division Manager for review and sent to the client’s counsel for approval and submission to the appropriate government agency.
  • Investigates complaints of noncompliance with prevailing wage payments, Benefit payments, and apprenticeship violations; takes written or recorded statements to establish facts; compiles reports, records any other pertinent material to complete case file.
  • Communicate with contractors to resolve discrepancies/inadequacies relative to CPR submittals
  • Establishes case files reflecting all appropriate documentation.
  • Work with LCP Tracker software to review and approve certified payroll and payroll documents
  • Evaluates contractor’s information on the CSLB website to ensure proper licensing and provision of worker’s compensation insurance coverage for employees in case of injury. Notifies appropriate contacts when contractors are not in compliance.
  • Composes letters requesting payments and follows up with third party requestors when sending information.
  • Establishes files reflecting all appropriate documentation.
  • Conduct site visits, field observations, and construction worker interviews to monitor work classifications and actual duties performed.
  • Track changes and updates to state and federal labor compliance and prevailing wage regulations and standards; apply changes/updates to the agency/client labor compliance procedures and practices.
  • Develops monthly and quarterly reports summarizing findings
  • Prepare and help to present labor compliance requirements at pre-bid and pre- construction meetings for contracts submit to payment of prevailing wages.
  • Perform other duties as assigned.
Minimum Requirements
  • A minimum of 2 years’ experience in the Labor Compliance field is preferred.
  • Bachelor’s degree preferred, other qualified certifications and/or programs (i.e. PMP or University Extension courses) will be taken into consideration in lieu of preferred education and minimum years of experience.
  • Direct experience from public agency, construction management consulting firm, compliance consulting firm, local union, or general/sub-contracting firm
  • Must possess a strong working knowledge of computer programs. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Detail-oriented with strong and effective organizational and time management skills
  • Ability to present complex information in an understandable manner
  • Extensive understanding of Labor Compliance policies, procedures, and practices.
  • In depth understanding of the California Labor Code pertaining to Public Works Projects
  • Experience performing audits on certified payroll documents preferred
  • Experience calculating fines/penalties with regards to audits
  • Experience working with LCP Tracker software is a plus
  • Experience analyzing documents using critical thinking
  • Ability to effectively work with various government agencies and union organizations
  • Must possess excellent written and verbal communication skills at all levels within the organization
  • Must be able to complete tasks with little or no supervision

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