Executive Coordinator

4 weeks ago

Tampa, United States NetWolves Full time

VasoTechnology powered by NetWolves, a solutions company focusing on the provisioning of reliable and secure network connectivity for enterprises and healthcare customers with mission-critical applications, data storage and security services.We offer a full benefits package that includes four (4) medical plan options; dental, vision, FSA, life and STD/LTD.We also offer a 401k plan with company match as well as paid holidays, vacation and personal time.

The mission of the Executive Administrative Coordinator is to support and facilitate the office of the Executives.Provide traditional administrative support to ensure efficient operation of the office, assisting in daily office needs and managing administrative activities. Additionally, the Executive Coordinator will need to be familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality, and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

This position will have access to confidential and privileged communications, materials and activities and is required to ensure adequate safeguards at all times. Heavy interaction with executive team members.

Growth Path: Marketing Department, Project Management

Keys to Success: Highly organized in both position responsibilities as well as supporting executive activities and managing deadlinesMulti-tasking ability to coordinate multiple tasks with efficiency and accuracy; Adaptable - able to handle rapid changes in the workplace; Time Management prioritizing tasks, meeting deadlines and judiciously allocating time; Communication efficient and concise communication, providing facts and data that allow executive to make critical or time-sensitive decisions.

Responsibilities

Administrative Responsibilities:

  • 3-5 years administrative support of C-Level executives.
  • Schedule and manage executive and organizational activities.
  • Activity facilitation (note-taking, keep it running smoothly, RMACS)
  • Preparation of recurring reporting and document requirements.
  • Professional engagement and interaction with customers, vendors, board members, etc.
  • Act as the point of contact for internal and external clients and visitors
  • Perform traditional administrative duties.
  • Submit and reconcile expense reports.
  • Other duties may be assigned, as needed.

Coordination Responsibilities:

  • Coordinating meetings and events with third parties.
  • Seamlessly operate in the background during meetings and organized activities.
  • Project management experience or certification a plus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

  • High degree of organization skills (digital/traditional).
  • Ability to interact with professionals at all levels, both internal and external.
  • Event planning and management that includes meeting coordination and customer events.
  • Manage social media platforms, including Facebook and LinkedIn.
  • Digital competency advanced knowledge of Visio, Word, PowerPoint, Excel, as well as Adobe Photoshop and other marketing software tools.
  • Experience in marketing activity coordination.
  • Advanced skills in presentation documentation and collateral development.
  • Highly-effective written, digital and verbal communication skills.

Technical proficiencies:

  • Functional knowledge of Microsoft Word, Excel, and Outlook.
  • Advanced knowledge in PowerPoint.
  • Basic knowledge of marketing tools and software preferred.

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