Current jobs related to Administrative Assistant - Hayward - County of Alameda

  • Administrative Assistant

    2 weeks ago

    Hayward, California, United States BMS CAT Full time

    At BMS CAT, we're a global leader in disaster restoration, and we're looking for a skilled Administrative Assistant to support our operations. As a key member of our team, you'll play a vital role in ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Perform general office duties, including filing, data entry, and administrative...

  • Administrative Assistant

    20 hours ago

    Hayward, United States Ultimate Staffing Full time

    Ultimate Staffing is hiring for an Administrative Assistant to support a non-profit organization that is working on creating affordable housing. Hybrid Schedule:Monday - Thursday, 8am - 5pm.2 days onsite, 2 days remoteLocation: Hayward, CALength: Contract-to-hirePay: $23-$24/hr Title: Administrative Assistant Reports to Executive Director...

  • Administrative Assistant

    5 days ago

    Hayward, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionUltimate Staffing is hiring for an Administrative Assistant to support a non-profit organization that is working on creating affordable housing.Hybrid Schedule:Monday - Thursday, 8am - 5pm.2 days onsite, 2 days remoteLocation: Hayward, CALength: Contract-to-hirePay: $23-$24/hrTitle: Administrative AssistantReports to Executive...

  • Executive Administrative Assistant

    7 days ago

    Hayward, California, United States Tiburcio Vasquez Health Center Full time

    Job DescriptionThe Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through...

  • Administrative Assistant

    3 weeks ago

    Hayward, California, United States BMS Cat & Blackmon Mooring Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Part Time Administrative Assistant to join our team at BMS Cat & Blackmon Mooring. As a key member of our operations team, you will provide administrative support, perform general office duties, and contribute to the success of our office.Key ResponsibilitiesProvide administrative support to...

  • Administrative Assistant

    2 weeks ago

    Hayward, California, United States Hi-Tech Termite Control of the Bay Area Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Office Secretary to support our team's success.Key Responsibilities:Prepare and edit correspondence, reports, and other documentsCoordinate appointments, events, and travel arrangementsProvide exceptional customer service via phone and in-personDevelop and maintain accurate and efficient...

  • Administrative Coordinator

    2 weeks ago

    Hayward, California, United States Salvation Army U.S. Full time

    Administrative AssistantAt Salvation Army U.S., we are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team.Key Responsibilities:Provide administrative, clerical, and project coordination support to the team.Coordinate and function as liaison for monthly meetings, including drafting agendas,...

  • Administrative Coordinator

    4 weeks ago

    Hayward, California, United States DaVita Full time

    About DaVitaDaVita is a community-first company that values its employees and patients. We strive to create a workplace where everyone feels welcome and supported.Job SummaryWe are seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the timely and accurate completion of...

  • Administrative Coordinator

    2 weeks ago

    Hayward, California, United States Salvation Army U.S. Full time

    As an Administrative Assistant at Salvation Army U.S., you will provide administrative, clerical, and project coordination support. Key responsibilities include coordinating meetings, drafting agendas, recording minutes, maintaining membership rosters, and arranging logistics for meetings.Key skills required for this role include strong organizational and...

  • Administrative Support Specialist

    2 weeks ago

    Hayward, California, United States BMS Cat & Blackmon Mooring Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to support our operations team. As a key member of our administrative team, you will be responsible for performing general office duties, including data entry, filing, and invoicing.Key ResponsibilitiesProvide administrative support to the operations...

  • Temporary Administrative Clerk

    2 months ago

    Hayward, United States Abacus Service Corporation Full time

    Temporary Employee Request Form Housing Authority of the County of Alameda Describe the situation that prompted the need for temporary assignment (, employee on FMLA, vacant position, etc.). In Administrative Clerk will be going out on an extended leave. This will create some gaps in the departments and temporary Administrative Clerk is needed to help...

  • Records Administrator

    2 weeks ago

    Hayward, California, United States Vets Hired Full time

    About the JobWe are seeking a highly skilled and experienced Records Administrator to join our team at Vets Hired. As a key member of our operations team, you will be responsible for overseeing the Records Bureau operations and implementing policies and procedures to ensure the effective management of records and information.Key ResponsibilitiesDevelop and...

  • Administrative Support Specialist

    2 weeks ago

    Hayward, California, United States Tiburcio Vasquez Health Center Full time

    Job SummaryThe Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO) and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed...

  • Administrative Support Specialist

    2 weeks ago

    Hayward, California, United States Tiburcio Vasquez Health Center Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our Executive Team. The ideal candidate will have a strong background in administrative operations, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Provide...

  • Production Administrative Coordinator

    2 weeks ago

    Hayward, California, United States Maleko Personnel Full time

    Job DescriptionWe are seeking a highly skilled Production Administrative Assistant to support our production operations.Responsibilities:Draft formal documents and correspondencesMaintain accurate production records, logs, and analyze dataPerform data entry, documentation, reporting, filing, and record-keepingUtilize Microsoft Outlook, Word, and Excel for...

  • Administrative Support Specialist

    1 month ago

    Hayward, California, United States Northstar Memorial Group, LLC Full time

    {"title": "Clerical & Admin Specialist", "description": "Administrative Support Role at NorthStar Memorial GroupWe are seeking a skilled Administrative Support Specialist to join our team at Chapel of the Chimes in Hayward, California. As a key member of our administrative team, you will play a crucial role in ensuring seamless operations throughout the...

  • Administrative Support Specialist

    3 weeks ago

    Hayward, California, United States Northstar Memorial Group, LLC Full time

    Administrative Support SpecialistNorthStar Memorial Group, LLC is seeking a highly skilled Administrative Support Specialist to join our team at Chapel of the Chimes in Hayward, California. Our administrative teams play a crucial role in ensuring seamless operations throughout every stage of the client family life cycle, from initial meetings to final...

  • Administrative Support Specialist

    2 weeks ago

    Hayward, California, United States R&D Partners Full time

    Job OverviewR&D Partners is seeking a highly skilled and professional Receptionist to cover our front desk/reception for a short-term contract. The ideal candidate will possess excellent customer service skills and the ability to handle administrative tasks with ease.This is a fantastic opportunity to gain experience in a fast-paced office environment and...

  • Administrative Support Specialist

    2 weeks ago

    Hayward, California, United States Salvation Army Full time

    Job SummaryThe Salvation Army is seeking an experienced Administrative Assistant to provide administrative and clerical support to the Officers and staff of the Hayward Corps office. This is a dynamic role that requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesManage...

  • Administrative Support Specialist

    2 months ago

    Hayward, California, United States Leadway International, Inc. Full time

    Job OverviewWe are looking for a dedicated Office Assistant to provide essential clerical and administrative support that contributes to the overall success of our organization.Key Responsibilities:Compose and prepare formal communications and documentationOrganize and coordinate meetings and eventsAssist with the recruitment and interviewing...

Administrative Assistant

2 months ago

Hayward, United States County of Alameda Full time
Introduction

This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.

Reinstatement:
Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position.

Transfer:
You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

Voluntary Demotion:
You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

DESCRIPTION

THE AGENCY
Alameda County's Health Services Program is administered by the Alameda County Health and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Alameda County Health currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents.

THE POSITION
Under general supervision, to provide paraprofessional-level administrative, operational and procedural support to County departments and agencies; to assist with the implementation of a variety of programs and projects; and to do related work as required.

DISTINGUISHING FEATURES

This administrative support class performs a variety of activities, in administrative areas such as personnel, purchasing, contracting, budgeting and report preparation to operational functions such as ensuring that program service deliverers or claimants understand and meet specific rules and guidelines. Although the work is diverse, all positions are typically characterized by all of the following elements:
•the existence of defined policies and procedures;
•some autonomy to implement internal procedural changes; however, external procedural or policy changes must be recommended to a supervisor or manager;
•the availability of supervision in non-routine circumstances; and
•an emphasis upon the processing of documents and work in support of a project or operational program.

This class is distinguished from the Administrative Specialist series in that the responsibilities of the latter classes normally involve independent decision-making, development or oversight, of a program or function, the more limited availability or nature of supervision received and a greater scope and complexity of activities, regulations and guidelines.

MINIMUM QUALIFICATIONS

Education:

Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university.

(Additional experience as outlined below may be substituted for the education on a year-for-year basis.)

AND

Experience:

Equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial recordkeeping and/or office management.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:
•Office administrative practices and procedures, including records management and the operation of standard office equipment.
•Word processing and computer applications related to the work.
•Research and report preparation principles.
•Basic principles of administrative analysis.
•Basic budgetary and financial recordkeeping techniques.
•Basic principles of public administration.

Ability to:
•Collect, compile and summarize varied information, consider alternatives and reach sound conclusions.
•Explain and apply regulations and procedures in varying situations.
•Review documents for completeness, accuracy, appropriate authorization and compliance with regulations and procedures.
•Prepare clear and accurate reports, correspondence, procedures and other written materials.
•Represent the department and the County in meetings with others.
•Organize and prioritize work and meet critical deadlines.
•Maintain accurate records and files.
•Plan, assign, direct and review the work of others on a project or day-to-day basis.
•Exercise sound judgment within established policies and procedures.
•Establish and maintain effective working relationships with those contacted in the course of the work.

Licenses: Specified positions may require possession of a valid California driver's license.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being
  • Medical - HMO & PPO Plans
  • Dental - HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program
For your Financial Future
  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)
For your Work/Life Balance
  • 12 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

Conclusion

TO APPLY:

Please submit a PDF of your updated Alameda County application to Stephanie Lewis at stephanie.lewis@acgov.org. Please be in contact if you have any questions.

You are encouraged to apply immediately as this posting is open until filled and may close at anytime.

Alameda County is an Equal Opportunity Employer