Events Manager

4 weeks ago

Indianapolis, United States Newfields a Place for Nature & The Arts Full time

Job Details Description Job Title: Events Manager Department: Events Reports To: Assistant Director of Events Salary: $50k - $60k FLSA Status: exempt Year Created: 2023 Overview The Events Manager will work collaboratively with the Assistant Director of Events to ensure that events at Newfields run smoothly, exceptionally, and in the spirit of Newfields’ mission and values. The Events Manager will oversee the scheduling and management of event operations from inquiry to execution for all internal events and external events assigned by the Assistant Director of Events. The incumbent will be the primary liaison between the Events team and internal clients. Primary Responsibilities The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory. Daily Tasks and Event Sales/Operations Maintain scheduling software to generate event orders The main liaison to general staff questions, onboarding, and staff assistance Manage all internal leads Maintain the events calendar Ensure accurate financial information for each account. Finance Be the main liaison between events and finance Manage all PO’s building/ processing Provide finance with requested materials attached to all event-related invoices Manage Khan’s commission and tracking on a quarterly basis Report all Lume events monthly Maintain the budget tracking Assist with the 2025/2026 new event price structure Events Management Providing support and guidance to the coordination team Act as day-of to assigned events to include the planning process Continuously monitoring workflows and best practices to ensure and implement any necessary revisions to maintain a productive and streamlined process Main liaison to Khan’s Catering to advise/ direct with any set-up inquiries. Produce event content for communication purposes for the institution and all internal standing meetings Sub-plan events during peak season and assign to coordinator for day-of coordination Maintain event distribution list Ownership of the annual Newfields vendor reception Event Sales Evaluate secured accounts for additional revenue-generating opportunities. Assist with an influx of event leads during high volume times including assisting the client through the entire sales process Assist with generating and executing event contracts as necessary Maintain and have complete ownership of events platforms/CRMS In collaboration with the events team, introduce hosting concepts to generate sales, and incentives designed around group, festival, and or event-based concepts. Support, plan, and or execute signature events as dictated by the president’s office. To perform the job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Required Skills Excellent verbal and written communication skills. Exceptional customer service skills. Exhibit a pleasant and upbeat attitude when interacting with staff, clients, and guests. Excellent organizational, managerial, analytical, and communication skills. Good computer skills and a keen attention to detail are required. Education and/or Experience At least 3 years of customer service experience. Event operations and sales experience. Non-profit Industry Experience Preferred. BA/BS degree preferred. Physical Demands of Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Physical demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those that employees may encounter while performing the essential functions of the position. The noise level in the work environment is usually moderate. Seniority level Entry level Employment type Full-time Job function Management and Manufacturing Industries Museums, Historical Sites, and Zoos #J-18808-Ljbffr

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