Donor and Event Management Coordinator

1 month ago

Indianapolis, United States 91 Place Full time
Job DescriptionJob Description

The Company:

91 Place serves youth experiencing homelessness by providing them with vital relationship-building skills, housing, education, mental health services, workforce development, and other essential support structures, all with the hope of facilitating their transition into adulthood in a way that is sustainable and healthy. We are committed to modeling healthy transformative living to our clients by sharing with them kindness, hope, growth, and humility. It is our desire to provide dignity to those who are marginalized and empower those who are powerless.


The Position:

The Donor & Event Management Coordinator Administrator is responsible for all administrative aspects of Donor Management and supporting the Director of Development with Event planning. The Advancement Administrator plays an important role by providing administrative support to fundraising activities including donor relations and special events.

Objectives of this role:

  • Oversee donor stewardship and plan implementation in collaboration with the Director of Advancement.
  • Coordinate all annual fundraising activities (i.e., productions and mailing of direct mail appeal letters, event planning and implementation)
  • Establish and maintain an active portfolio of 50 to 75 annual fund baseline donors for purposes of stewarding and growing higher donor loyalty bringing the baseline donors closer to the organization.
  • Work closely with the Director of Advancement to support the planning and implementation of the organizations fundraising and community awareness events in alignment with the Advancement Plan.
  • Coordinate and engage the Advancement Committee and Board of Directors in special event plan implementation.
  • Work closely with the Director of Advancement to support communication efforts by preparing communications/media materials for distribution.
  • Conduct all functions in accordance with 91 Place guidelines, policies, procedures and ethical standards
  • Adheres to all legal parameters for ensuring and maintaining clients confidentiality including HIPAA, and state and federal laws


Responsibilities:

Donor Relations

  • Manage the organizations database (currently Bloomerang) ensuring accuracy in recording donor gifts and constituent information and processes.
  • Process donations and prepare acknowledgement letters and other correspondence.
  • Conduct preliminary research on prospective corporate, foundation and individual donors.


Fundraising Events

  • Handle all administrative details associated with events and other fundraising activity meetings. (i.e., prepare and distribute notices, agendas, minutes, refreshments etc.).
  • Maintain guest lists, gather, and prepare registration materials and other duties as assigned for fundraising events.
  • Prospect and procure raffle donations for the annual event.
  • Assemble media and donor materials for events and meetings.


Other duties as assigned

  • Attend collaborative staff meetings, trainings, and other meetings as assigned
  • Assist as needed with administrative and operational tasks related to the 91 Place day-to-day operations


Skills & Qualifications:

  • Strong understanding of fundraising strategies
  • Bachelors degree in related field preferred.
  • Three years of fundraising experience preferred.
  • Ability to project manage in scenarios where there are multiple stakeholders and priorities.
  • Demonstrated excellence in organizational and communications skills, both written and verbal.
  • Demonstrated commitment to accountability, measuring outcomes, and a results-oriented culture with the ability to gather and analyze data.
  • Knowledge of donor databases and proficiency in Microsoft Office programs with strong Excel skills.
  • Ability to handle and prioritize multiple projects while maintaining attention to detail.
  • Commitment to diversity, equity, and inclusion, diplomacy, and the ability to honor confidentiality.
  • Resourcefulness, creativity, and strong problem-solving skills


Salary & Benefits:

  • $30,000 based on experience and number of hours per week
  • 20-30 hours per week
  • Flexible, hybrid schedule
  • Reports to Chief Advancement Officer

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