Administrative Specialist II

4 weeks ago


Brook Park, United States FedSync Full time
About FedSync:

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Position Overview:

FedSync is seeking qualified Administrative Specialist II to provide comprehensive administrative support for NASA. The ideal candidates will work closely with supervisors and staff, handling a variety of clerical and office tasks independently, with minimal supervision. Proficiency in office software and a strong understanding of office routines, organization, and procedures are essential.

Key Responsibilities:
  • Manage phone services and appointment scheduling
  • Assist visitors and handle visitor services
  • Coordinate meetings, teleconferences, and book conference rooms
  • Distribute information and manage internal communications
  • Order office supplies and handle copying, faxing, and graphics requests
  • Manage records and data, ensuring accurate tracking and filing
  • Assist with desktop processing and correspondence tracking
  • Coordinate travel arrangements and time/labor collection
  • Provide support for property management and office moves
  • Assist with training coordination, information services, and special events
Qualifications:

Education:
  • High School Diploma required
Experience:
  • 1-2 years of office experience or equivalent
Additional Requirements:
  • Ability to lift and move items weighing 20+ lbs.
  • Prior experience with NASA or related contracts preferred; active NASA badge is a plus
  • Strong verbal and written communication skills
  • Must pass regular background checks and drug screenings

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and drug screen.

  • Menlo Park, United States Menlo Park Fire Protection District Full time

    The Administrative Specialist II will provide administrative support to the Fire Chief, Deputy Chief, Division Chief, and Administrative Services Director. This position falls under representation of AFSCME. Tentative Timeline: Application period: October 31 - November 17, 2024 In-person Oral Boards: December 4, 2024 Department Interview: December 16,...


  • Menlo Park, United States Menlo Park Fire Protection District Full time

    The Administrative Specialist II will provide administrative support to the Fire Chief, Deputy Chief, Division Chief, and Administrative Services Director. This position falls under representation of AFSCME. Tentative Timeline: Application period: October 31 - November 17, 2024 In-person Oral Boards: December 4, 2024 Department Interview: December 16,...


  • Brook Park, United States FedSync Full time

    About FedSync: Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal...


  • Brook Park, United States FedSync Full time

    About FedSync: Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal...


  • Stony Brook, New York, United States SB Clinical Practice Management Full time

    Job SummaryWe are seeking an experienced Executive Assistant II to provide high-level administrative support to our department. The successful candidate will be responsible for managing the executive calendar, coordinating travel arrangements, and handling confidential information.Key ResponsibilitiesProvide administrative support to the departmental...


  • Lexington Park, Maryland, United States KBR Full time

    Job Overview:This role offers an exciting opportunity for a Server Administration Specialist to join the KBR team in a flexible remote workplace setting. The successful candidate will be responsible for providing server administration support for the Integrated Product Team and its customers, maintaining application software, monitoring, and troubleshooting...


  • Hot Springs National Park, United States Catholic Health Initiatives Full time

    Overview As our Administrative Assistant at CHI St Vincent, now part of CommonSpirit Health formed between Catholic Health Initiatives (CHI) and Dignity Health, you’ll be a vital part of our office team, supporting our leaders and care providers - keeping things running smoothly. Your success in this role stems from your ability to be kind and personable,...


  • Averill Park, New York, United States Albany Medical Center Full time

    Clinical Nurse II: Post-Surgical Short Stay SpecialistAt Albany Medical Center, we are committed to delivering exceptional patient care. As a Clinical Nurse II: Post-Surgical Short Stay Specialist, you will contribute to this mission by providing compassionate and personalized care to our patients.Implement physician orders, administer medications, start...


  • Manassas Park, United States Virginia Jobs Full time

    Hiring Range: $55000.00 to Based on experience Full Time or Part Time: Full Time Additional Detail Administrative Program Assistant I (APA I) - The position supports the overall efficiency of the department by performing an array of front office and program-related tasks, including: Serve as the initial point of contact for visitors and callers, ensure...

  • Program Manager II

    4 weeks ago


    Baldwin Park, United States Kaiser Permanente Full time

    Program Manager II – Medical Group Administration Office This position will be part of an impactful team of Project Managers whose support and collaboration are instrumental to the improved care experience of our members and achievement of local medical group operational and business goals. You will work synergistically with physician and administrative...

  • Onboarding Specialist

    2 weeks ago


    Stone Park, United States Altorfer Full time

    Working Hours/Days 8/5 Overview The Onboarding Specialist will provide a coordinated and consistent approach in onboarding, deploying and driving adoption of digital products and services to our customers. Works closely with Sales Department PSSR’s and MSR’s to provide solutions that will enhance client satisfaction by supporting our different...


  • Highland Park, United States NorthShore University HealthSystem Full time

    Supply Chain Operations Specialist II - Highland Park Hospital - Days Position Highlights: Position: Supply Chain Operations Specialist II Location: Highland Park, IL Full Time (40 hours per week) Hours: Monday-Friday 7:30am-4:00pm Required Travel: Floating Locations as Needed What you will do: Responsible for the inventory control, PAR utilization and...


  • Highland Park, United States Northshore Full time

    Supply Chain Operations Specialist II - Highland Park Hospital - Days Position Highlights: Position: Supply Chain Operations Specialist II Location: Highland Park, IL Full Time (40 hours per week) Hours: Monday-Friday 7:30am-4:00pm Required Travel: Floating Locations as Needed What you will do: Responsible for the inventory control, PAR utilization and...


  • Schiller Park, Illinois, United States North Vending LLC Full time

    At North Vending LLC, we are seeking an exceptional Executive Administrative Support Specialist to play a vital role in ensuring the smooth operation of our department. This individual will provide top-notch administrative support to our leaders and staff, freeing them up to focus on strategic initiatives.About the RoleThe ideal candidate will have proven...


  • Deer Park, United States NES Fircroft Full time

    Description: Quality Documentation Specialist: M-F - 8:00 - 5:00 Job Description Summary: The Quality Documentation Specialist will be focused on reviewing customer requirement for valve document packages. You will be retrieving them from suppliers and compiling a final documentation packet. You will also be working closely with internal and external...


  • Schiller Park, United States Major League Soccer Full time

    Position Overview: Chicago Fire Football Club is seeking a dedicated Sporting Communications Specialist to join our Sporting Communications team In this role, you will provide communications support for the sporting side of the business and help craft engaging storylines that enhance awareness of Chicago Fire FC, Chicago Fire FC II, and the Chicago Fire...

  • Administrative Aide

    3 weeks ago


    Park City, United States Park City Full time

    JOB SUMMARY: The Administrative Assistant supports the Public Works Director and other Public Works management team members. This role requires a combination of analytical skills, critical thinking, and effective communication to support various business functions such as budget monitoring resident/ guest services and contribute to strategic planning. Works...


  • Rye Brook, United States Sonic Healthcare USA, Inc Full time

    Job Functions, Duties, Responsibilities and Position Qualifications:Position SummaryThe Technical Services Technician II provides first line support to internal and external clients for all IT Infrastructure and Application related incidents and requests through request tools, emails and telephone calls. Assigns tickets to the appropriate technology support...

  • Practice Manager II

    2 weeks ago


    Cedar Park, United States HCA Full time

    Description This position is incentive eligible. Introduction Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Practice Manager II today with Austin Heart. Benefits Austin Heart, offers a total rewards package that...


  • Park City, United States Park City Municipal Corporation Full time

    Job DescriptionJob DescriptionJOB SUMMARY:The Administrative Assistant supports the Public Works Director and other Public Works management team members. This role requires a combination of analytical skills, critical thinking, and effective communication to support various business functions such as budget monitoring resident/ guest services and contribute...