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Human Resources Administrative Assistant

2 months ago

Watertown, United States Glory Global Solutions International Limited Full time

As a global leader in cash technology solutions, we provide the financial, retail, cash center and gaming industries with confidence that their cash is protected and always working to help build a stronger business.

Our cash automation technologies and process engineering services help businesses in more than 100 countries optimize the handling, movement and management of cash. While we span the globe, we personally engage with each customer to address their unique challenges and goals; enhancing staff efficiency, reducing operating costs and enabling a more rewarding customer experience.

We offer peace of mind. We enable transformation. We generate options. We empower people. We do all this by releasing companies from the burden of cash management, putting cash to work, and helping customers enhance the value that their staff and facilities add to their business.

ROLE PURPOSE

This position provides confidential administrative and customer service support to the various functional areas of the Human Resources Department.

MAIN RESPONSIBILITIES

  • Performs general administrative duties such as copying, ordering/maintaining supplies, etc.
  • Maintains confidential and sensitive employee records, to include ownership of the personnel file process, to include timely and ongoing maintenance of files with confidential documents for all employees - both electronic and paper.
  • Responsible for a large variety of administrative tasks related to employee change events, such as: hires, status changes, terminations, etc.Responsibilities may include:
    • Administering the background check and drug screen processes.
    • Collecting new hire paperwork.
    • Communicating changes to appropriate groups.
    • Ensuring accuracy of employee data into multiple systems and programs by entering in updates in a timely manner.
    • Maintains changes in the US Organization Chart
    • E-Verify I-9 documentation.
    • Responding to employment verifications.
  • Processes applicable invoices.
  • Maintains facility bulletin boards to ensure legal compliance and manages U.S. virtual compliance postings.
  • Owns the record retention policy for the department and communicates applicable information to the team as needed.
  • Assigns required training and follows-up if required to ensure compliance (i.e. EE Guide Acknowledgement, Harassment training, etc.).
  • Runs reports from HRIS systems to compare and audit data, with a strong focus on attention to detail.
  • Other duties as assigned.
REQUIRED EDUCATION AND QUALIFICATIONS

Education Level:
  • Associate's degree in related field or equivalent combination of training and experience preferred.
Qualifications:
  • Two or more years proven, successful experience in an administrative support role
  • Proficient with Microsoft Office Suite - emphasis in excel, outlook, word
  • Experience with HRIS and Applicant Tracking Systems a plus
REQUIRED SKILLS AND COMPETENCIES
  • Ability and willingness to learn and take on new responsibilities and projects
  • Excellent organizational, interpersonal, prioritization and problem resolution skills
  • Demonstrated effective verbal and written communication skills
  • Ability to respond effectively to competing demands in a fast-paced environment
  • Attention to detail with strong follow up and time management skills
  • Ability to work under pressure and excel at multi-tasking
  • Possesses a positive attitude; is conscientious and responsive
  • Demonstrated ability to maintain confidentiality and professionalism
  • Works well independently, yet is cooperative in working with team assignments and activities

GLORY SPIRITS

The Glory Spirits & Behaviors reflect the values and behaviors that are critical to the ongoing success of Glory and as such represent the foundations of our behavior globally to lead us to realize our mission:

Value Creation- strive to create value for customers

Self-Starter- understand the objectives of your own work and are proactive in achieving goals

Collaboration - respect diversity and create a culture of collaboration to work with each other to achieve a common goal

Integrity - understand Glory's mission and act with responsibility and pride to realize achievement and act and behave with high integrity and a strong sense of ethics

Own Growth-leverage our own talent and achieve personal development by adopting a broader perspective; looking beyond our own work.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

An Equal Opportunity / Affirmative Action Employer / An E-Verify Employer

It is the policy of Glory Global Solutions, Inc. to provide equal opportunity for all qualified persons and not to discriminate against any applicant for employment because of race, color, religion, national origin, sex, age, disability, protected veteran status, or any other status protected by federal, state or local law governing the Glory Global Solutions, Inc. location to which this application is submitted.

Third Party Agencies

Unsolicited resumes will not be accepted by Glory.Should an agency choose to send unsolicited resumes, Glory reserves the right to review such resumes but will not be held liable for any fees/charges associated with a candidate hire except where a formal written agreement is in place between Glory and the Agency to source candidates for a specific role.

Physical Demands And Work Environment

Work is performed in a standard office environment. The noise level in the work environment is usually quiet.The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, feel, talk, or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to walk.The ability to read, complete simple math calculations, and withstand moderate amounts of stress are important in achieving job objectives.

Candidates please send resumes to HR5@glory-global.com