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Facilities Coordinator

2 months ago

Hagerstown, United States Specialty Granules Full time

Over 90 years of quality products and superior service.

Job Description:

SUMMARY
The Facilities Coordinator oversees all aspects of building functions and guarantees the safety and
functionality of general working areas. Duties include running routine safety inspections, coordination and management of outside contractors, planning maintenance work, maintaining records, fixing equipment, resolving building problems, and planning for future needs. They should also be familiar with safety regulations and best practices for facilities and building safety.

ESSENTIAL DUTIES
* Manage building access and security systems, utilizing building access technology systems
(Genetec)
* Monitoring the safety and cleanliness of SGI occupied building areas - including exterior
areas used by SGI employees
* Coordinates and supervises inter-office moves of personnel and property, including physically
moving items from one location to another
* Manage external contractors and vendors; including contracted security services and
contracted cleaning company
* Keep building and all facilities up to code, and accurately follow maintenance protocols and
schedules
* Primary Shipping Department contact, managing shipping and receiving processes for
building; including but not limited to UPS/Fed-Ex/Freight/Amazon
* Support planning for the future building space needs and optimization of space
* Coordinate meeting room schedules for corporate visits and meetings; Special Event Room
Set-up
* Lead the local Safety Committee and coordination of local health and safety initiatives
* Maintain Company Vehicles assigned to corporate offices
* Acts as a liaison to Building Management and vendors; compiles quotes; schedules and
supervises work
* Coordinates larger repairs with the Landlord and ensures a prompt resolution
* Makes small repairs to paint, drywall, doors, door locks, furniture, etc.

Level Based Competencies
Initiating Action
Safety Focus
Work Standards
Positive Approach
Earning Trust
Managing Relationships
Customer Orientation
Managing Work

Technical knowledge/skills
* Property and Asset Management
* Basic Mechanical and Repair capabilities
* Building access technology systems (Genetec)
* Safety regulations and best practices for facilities and building safety
* Maintenance protocols and schedules
* Read and analyze construction documents, specifications, contracts, and invoices

General knowledge/skills
* Strong verbal and written communication skills
* Computer (intermediate knowledge)
* Problem solving skills (intermediate knowledge)
Leadership/Supervision
* Coordination of contractors and directing of work
* There are no direct supervision responsibilities in this role

Education/Experience
* Five years facilities experience or facilities related role
* High school diploma or equivalent is required

Dimensions
No. of direct reports: 0
No. of indirect reports: 0
Budget Responsibility: No
Travel Requirements: