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Executive Assistant

1 month ago

Roseville, United States Craig HomeCare, A PHS Company Full time

Pediatric Home Service is a friendly and professional leader in home health care with a singular passion for and commitment to taking care of the child . As a leader in home health care, we help kids achieve their best lives at home and in their communities while providing our employees a fun and rewarding place to work. Position: Executive Assistant Location: Roseville, Minnesota Hours: Monday-Friday THE POSITION Supports executive or management team member(s) by performing high level administrative support with broad latitude for exercising discretion and judgment, including duties of a confidential nature. Plans, manages and prioritizes multiple projects and tasks. Manage sensitive matters with a high level of confidentiality and discretion. Provide comprehensive administrative support to the executive team, including meeting management, document preparation, and logistics coordination. Oversee executives’ calendars, ensuring efficient scheduling and time management. Exceptional proactive planning and problem-solving skills, including preparing executives for future high-priority events by researching details and compiling information needed. Manage executive’s priorities daily, troubleshooting as needed. Provide current agendas and keep executive informed of time/date/location changes of meetings. Manage expense reports and budget reconciliations. Serve as a communication link between executives and staff. Arrange travel itineraries and manage logistics for executives. Set up, organize and maintain electronic file system, and file/retrieve documents and other records in a timely fashion. Coordinate logistics for meetings, including preparing agendas, reserving and preparing facilities and catering. Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Provide administrative and logistical support for key executive and leadership off-site and on-site meetings, including strategic planning, national meetings, and other meetings requiring significant coordination across the organization. Ensure that deadlines are met and adapts to changing priorities. Present a positive and professional image for the organization. Qualifications Minimum of 5 years of experience providing administrative support to a high-level executive. Strong attention to detail with excellent planning, organizational and time management skills. Ability to multitask, prioritize daily workload and track projects with varying deadlines. Self-motivated and enjoys working in a fast-paced and ever-changing environment. The ability to push to deliver high quality work, quickly and efficiently. Proficient in MS Office/suite with strong working experience with spreadsheets and formulas including table creation, mail merges and building presentations. The Company Pediatric Home Service is a pediatric home health agency that has provided high quality DME and nursing services to children that are medically fragile since 1990. Our services allow our clients to remain and thrive in their homes, schools, and communities. The majority of the clients we serve are age’s birth through 21 years old and have a variety of technologies that might include a trach, ventilator or g-tube. The Benefits Competitive pay Paid time off Health, Vision and Dental insurance Short & Long-Term Disability & Life insurance 401K plan Professional Development Education Reimbursement Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all, regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance. #J-18808-Ljbffr