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Proposals Specialist

3 months ago

Houston, United States McDermott Full time

Job Overview: The Proposals Specialist uses best practices and knowledge of internal or external issues to improve the proposals discipline within McDermott. The Proposals Specialist solves complex problems and uses discipline-specific knowledge to improve their products or services. The Proposals Specialist impacts a range of customer, operational, project, or service activities with the proposals team and other related teams and ensures that they work within the appropriate guidelines and policies. Key Tasks and Responsibilities: Liaise with and support the Corporate Audit function for annual Business Line proposal related audits

Provide departmental strategic initiatives and support the monthly Proposals Key Performance Indicators (KPI) reporting process to EXCOM

Review and understand ITT/ITB (Invitation to Tender/Invitation to Bid) Requirements

Draft and distribute Summary of Tender Documentation (SOTD) for review

Ensure functional nominations of bid team are established

Prepare bid action list in accordance with ITT/ITB requirements

Co-chair bid kick-off meetings and schedule progress meetings as required

Ensure basis of bid and bid inputs align with strategy and customer requirements

Establish and maintain the bid schedule and communicate requirements to all input providers

Manage and facilitate bid delivery meetings, review process, presentations, and associated actions

Monitor the progress of the bidding activity to ensure deliverables are successfully achieved for bid submission

Develop and ensure challenge skills are integrated throughout the bid review process

Set up and maintain a clarification register to log and monitor all pre- and post-bid correspondence

Ensure the appropriate delivery arrangements have been made and confirmed in advance

Assist with client negotiations

Develop Lessons Learned for bid submissions and the bid process for wider cascade to the business via the Estimating and Proposals Managers and required close out actions if any

Essential Qualifications and Education: 3 years of functional experience

Ability to work as a team member as well as act as team leader

Maintain key competencies associated with the Proposals function

Ability to effectively communicate with team members and management

Working knowledge of Microsoft Office applications (Word, Excel, Outlook, Access)

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