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Administrative Assistant

2 months ago

Mendota Heights, United States DSB Rock Island Full time

Administrative Assistant - DSB Rock Island

About us

We cherish our team members and cultivate a supportive work environment. Our company operates on EOS® (Entrepreneurial Operating System), promoting clear communication, effective delegation, and a culture of continuous improvement. As a member of our team, youll have the opportunity to contribute to the firms growth and success, benefit from professional development opportunities, and receive well-deserved recognition.

With more than 70+ years of experience and active involvement as a Top 25 Accounting firm in the Minneapolis/St. Paul business community, DSB Rock Islands team of financial professionals serve the needs of privately held businesses, their owners, management teams and shareholders in Minnesota and across the United States.

As a firm

  • We are TRUE to our word
  • We are COMMITTED to mastery
  • We seek first to SERVE

Join Our Team

The Administrative Assistant will play a key role in supporting the activities of our sales, tax, business services and/or audit departments. If you possess excellent communication skills and are detail-oriented, organized, and able to manage multiple tasks effectively, we encourage you to apply.

Responsibilities:

Administrative Support:

  • Provide administrative support to accountants, senior accountants, and partners.
  • Assist in managing calendars, scheduling appointments, and coordinating meetings.
  • Organize and maintain filing systems, both electronic and paper.

Client Interaction:

  • Greet and assist clients in a professional manner.
  • Answer phones, direct calls, and respond to inquiries.

Document Preparation:

  • Assist in collating tax returns, preparing reports, spreadsheets, presentations, and other documents.
  • Scanning, filing on electronic system.
  • Edit and proofread documents to ensure accuracy.

Office Management:

  • Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt.
  • Ensure the functionality of necessary office equipment.

Billing and Accounting Assistance:

  • Assist with billing processes, prepare invoices and process payments.
  • Support the accounting team in preparing and maintaining financial records.

Qualifications

  • High School Diploma or equivalent; Associate or Bachelor’s degree preferred.
  • 3-5 years of experience in an administrative role, preferably within an accounting firm.
  • Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
  • Adobe Acrobat experience.

DSB Rock Island is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.