Human Resources Administrative Assistant

2 weeks ago

Whitehouse Station, United States Chubb Full time
Job Description

The Human Resources Administrative Assistant provides administrative support to several Sr. HR Business Partners and the Employee Relations Leader. The ideal candidate needs to be able to manage relationships at all levels of the organization and must also be flexible and collaborative. This role will reports directly to the SVP, Human Resources.

This roles operates on a hybrid schedule (3 days in office, 2 days remote) in our Whitehouse Station, NJ office.

Key Responsibilities:
  • Maintains a proactive diary of items, including proactive support and follow up on items as needed.
  • Creates spreadsheets for multiple Divisions. Filters and sends Requisition and Candidate Reports to respective HR Teams.
  • Provide extra support during compensation season and process transactions in the comp tool.
  • Assist in the Circle of Excellence process, create forms, collect information, and update the year-to-year honorees spreadsheet.
  • Maintains Talent Review and Succession Planning decks and update as necessary.
  • Participates in and provides administrative support on special projects and events and reporting.
  • Provides customer service to internal and external customers and employees.
  • Assist other areas of HR as needed.
  • Maintains updated org charts.
  • Performs administrative and analytical duties of a highly confidential nature.
  • Creates and transcribes correspondence and communications, including memos, letters, charts, Excel spreadsheets etc.
  • Schedules and organizes meetings often involving numerous participants, coordinates conference calls, webcasts and other events, including technology, attendees, presenters, agenda and associated meeting materials, and distribution of materials prior to and following meetings.
  • Performs administrative analyses which require a degree of independent decision making.
  • Creates effective presentations and assists in research as needed.
  • Responds to regularly occurring requests for information.
Qualifications

Competencies/Technical Skills:
  • Professionalism and a demonstrated ability to handle confidential information
  • Strong written and verbal communication skills and proven ability to build relationships internally and externally.
  • Displayed ability to take initiative and foresight to anticipate needs
  • Self-starter with a can-do attitude able to manage in a fast-paced environment
  • Ability to deal with ambiguities and shifting priorities
  • Demonstrated ability to work independently with limited supervision
  • Strong time management, planning, budgeting and organizing skills
  • Ability to partner with remote leaders
  • Advanced proficiency in MS Word, PowerPoint, Excel, Outlook and Microsoft Teams. Willingness to learn new applications as required
  • Ability to run pivots and other Excel functions
  • Experience with Concur, Visier and Medallia systems preferred
Education and Experience:
  • Minimum of 2 years of demonstrated competence in HR administrative work


About Us

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.

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