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Event Assistant

3 months ago

Los Angeles, United States Inkspirenize Full time
Job Title: Event Assistant

Location: Los Angeles, CA

Job Type: Full-Time

Company: Divine Taxa

Job Summary: The Event Assistant will support the Event Manager in the planning, coordination, and execution of various events. This role involves a combination of administrative tasks, on-site event support, and client interaction. The ideal candidate is highly organized, proactive, and able to thrive in a fast-paced environment.

Key Responsibilities:
  1. Event Planning and Coordination:
    • Assist in the development of event plans, timelines, and schedules.
    • Coordinate with vendors, suppliers, and venues to secure necessary services and materials.
    • Manage event logistics, including transportation, accommodations, and equipment rental.
  2. Administrative Support:
    • Handle event-related correspondence, including emails, phone calls, and inquiries.
    • Maintain event documentation, such as contracts, budgets, and guest lists.
    • Prepare and distribute event materials, including invitations, programs, and promotional items.
  3. On-Site Event Support:
    • Assist in the setup, execution, and teardown of events.
    • Provide on-site support to ensure events run smoothly, including troubleshooting issues as they arise.
    • Coordinate with staff, volunteers, and vendors to ensure all event components are in place.
  4. Client and Attendee Interaction:
    • Serve as a point of contact for clients, attendees, and stakeholders.
    • Address and resolve any questions or concerns related to the event.
    • Gather feedback from clients and attendees to improve future events.
  5. Marketing and Promotion:
    • Assist in the development and implementation of event marketing strategies.
    • Manage social media accounts and promote events through various channels.
    • Create and distribute marketing materials, such as flyers, newsletters, and social media posts.

Qualifications:
  • Strong organizational and multitasking skills with an eye for detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
  • Ability to work flexible hours, including evenings and weekends, as required.
  • Ability to lift and move event materials and equipment as needed.