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OSUPC Lead Event Specialist

1 month ago

Corvallis, United States Oregon State University Full time

OSUPC Lead Event Specialist (Internal Hire) Please see Special Instructions for more details. When applying you will be required to attach the following electronic documents: For additional information please contact: Saylor Dickerson at saylor.dickerson@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Note: All job offers are contingent upon Human Resources final approval. Position Information Job Title: OSUPC Lead Event Specialist (Internal Hire) Appointment Type: Student Employee Job Location: Oregon State University Position Appointment Percent: 100% Appointment Basis: 12 Pay Method: Hourly Pay Period: 16th - 15th of the following month Pay Date: Last working day of the month Remote or Hybrid option? Min Hourly Rate: $14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro) Max Hourly Rate: $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro) Position Summary This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Lead Event Specialist position for OSUPC at Oregon State University (OSU). OSUPC produces zero/low-cost, social events and activities that build community and create a sense of belonging among OSU students. OSUPC Lead Event Specialists provide leadership to the OSUPC team for the planning and production of high-quality events and programs for students of OSU. They work closely with OSUPC professional staff, OSUPC Event Assistants, and the OSUPC Digital Communication Specialist in developing events that create community, make memories, and enhance the college experience. For the 2023-24 school year, we are seeking students who will think critically, creatively, and openly in a team-based environment. Position Duties Lead in the execution of OSUPC events Develop detailed event plans for each assigned event, inclusive of planning timeline, event timeline, and budgeting Work with OMN Creative team to develop, review, and approve promotional plans for OSUPC activities Reserve Campus space for OSUPC activities Attend event planning meetings Track and monitor assigned event budgets Lead in the assessment, evaluation, and wrap-up of OSUPC events, including event reports and recommendations for the future Work with OSU professional staff, community members, outside vendors as needed for events Facilitate committee meetings with appropriate OSUPC staff and campus partners Support Orange Media Network events, serving as or assigning other OSUPC staff to serve as the primary event planner and liaison for launch parties and other assigned events. Administrative Responsibilities (15%) With supervisor, lead in setting and accomplishing goals for OSUPC Lead OSUPC team in the office by answering questions, assisting in triaging the OSUPC email, assigning tasks and supporting other OSUPC functions Maintain regular office hours to assist in the facilitation of day-to-day tasks and to facilitate general office duties Attend OSUPC staff meetings and engage in ongoing training, professional development, and community building Assist OSUPC professional staff with planning and leading weekly staff meetings, orientation, training & development of OSUPC staff Support the development & maintenance of educational tools, trainings, and tutorials Assist in the attendance and/or ticketing process for events Support OSUPC professional staff in purchasing Other Position Responsibilities (15%) May be asked to serve on a committee or work group within SOA, ELA, or SEE Work to learn, enhance, and promote diversity and social justice Represent OSUPC to OSU and Corvallis community Uphold the values of SOA, ELA, and SEE Participate in signature SEE or ELA-wide events and programming each term Staff other ELA events as needed, including OMN Launch Parties, RSO signature events and GCK support Engage in ongoing professional development and community building Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard High School student: Regularly enrolled in a high school or participating in a home-schooling program Undergraduate and post-baccalaureate student: 6 credit hours per term Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications Required Qualifications: Two (2) or more academic terms on staff with OSUPC Knowledge of or experience with event/program planning or project management Prior involvement experience in leadership activities, student organizations, event planning and/or outreach activities Ability to organize work, manage time, and follow through on tasks in a self-directed environment Demonstrated problem solving and decision-making skills Experience working collaboratively as a part of a team Demonstrated experience working with a variety of organizations and people from diverse cultures, communication styles, histories, and team structures Must be an enrolled for at least 6 academic credits (undergraduates) or 3 academic credits (graduates) at Oregon State University or an affiliated institution (like Linn-Benton Community College) throughout employment Must be currently enrolled OSU student, in good standing for the term prior to selection and during entire period of employment, maintaining a cumulative GPA at minimum or above of 2.0 undergrads, 3.0 graduate students Preferred (Special) Qualifications Preferred Qualifications: Strong communication skills, interpersonal and written Previous experience in organizing committee work and leading a committee Experience engaging traditionally underrepresented social identities (i.e. Race, Gender, Gender Identity, or Ability) Demonstrated knowledge of PC software, specifically Microsoft Office (Word, Excel, Publisher, PowerPoint), Adobe (Illustrator, Photoshop, Premiere), and Google Suite (Docs, Slides, Sheets, Forms) Working Conditions / Work Schedule Terms: Term of employment is June 19, 2024 (or as hired) through June 13, 2025; opportunities to work before this date may be available. Expected to work an average of 15-20 hours per week Expected to work frequent evening and weekend hours, as required, to support programming Required to attend weekly staff meetings, supervisory meetings, and committee or work group meetings Pay rate: $16.40/hour starting July 16, 2023 Training Commitment: Fall Training Strongly encouraged to attend other leadership and social justice training opportunities throughout the year Posting Information Posting Number: P11324SE Number of Vacancies: 1 Anticipated Appointment Begin Date: 08/12/2024 Anticipated Appointment End Date: 06/13/2025 Posting Date: 08/05/2024 Full Consideration Date: Closing Date: 08/14/2024 Indicate how you intend to recruit for this search: Competitive / Student - open to ALL qualified/eligible students Supplemental Questions Required fields are indicated with an asterisk (*). Notice of Availability: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Oregon State University publishes an Annual Security and Fire Safety Report covering each university campus location. The report includes important information about safety protocols, a wide range of current security policies, fire safety practices, helpful university and local resources, and crime prevention programs, as well as crime and fire statistics for the previous three calendar years. A paper copy of the report can be requested for no charge by emailing Clery.Compliance@oregonstate.edu. #J-18808-Ljbffr