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Property Administrator

3 months ago

Austin, United States Transwestern Full time

The Transwestern companies together comprise a privately held, diversified real estate services, investment management and development organization.

A unique approach underlies our success. We do business differently by empowering our team members with the resources and independence to deliver extraordinary results to our clients. It's simple. We start with hiring hard-working, smart, genuinely good people, and organize them in collaborative cross-functional teams. We give them the support to outperform and the freedom to take ownership as they work to exceed our clients' expectations. We do business differently, and that makes us Transwestern.

The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects.

It is the responsibility of the Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS:

  • Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
  • Schedule and coordinate meetings/special events as requested.
  • Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
  • Prepare and coordinate bid proposals and service contracts and approved invoices.
  • Maintain lease and property files.
  • Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
  • Assist with monthly and quarterly management reports as well as annual budget preparation.
  • Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
  • Prepare financial spreadsheets.
  • Order and maintain adequate stock of office supplies.
  • Greet tenants, prospective tenants, vendors, and guest.
  • Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
  • Order tenant door plaques and directory strips; maintain property signage.
  • Prepare and distribute tenant move-in packages; order tenant gifts as needed.
  • Maintain parking/building access card records.
  • Invoice tenant rebills (meter readings, HVAC, etc.).
  • Maintain tenant contact, vendor contact list, and insurance information.
  • Promote and foster positive relationships with tenants and owners.
  • Additional duties assigned by the Property Manager.
POSITION REQUIREMENTS:
  • A high school diploma or GED equivalent (college courses preferred).
  • At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
  • Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
  • Argus, accounting software such as MRI or Skyline proficiency preferred.
  • Ability to keep information strictly confidential.
  • Strong desire to succeed in an entrepreneurial environment.
  • Must be able to handle multiple projects, changing priorities and a continually heavy workload.
  • Exceptional oral and written communication skills.
  • Strong customer service orientation.


WORK SHIFT

LOCATION
Austin, TX

We Are Transwestern

Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity and inclusion - not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.

Third Party Agencies/Vendors

Transwestern recognizes the valued service provided by its recruitment agencies and as such have a Preferred Supplier List, which whom terms of business have been agreed. Only suppliers who have signed these terms can engage with Transwestern and its Family of Companies. If you are interested in becoming a Preferred Supplier vendor, we invite you to email us only at recruittw@transwestern.com. Please provide relevant information about your agency, and our dedicated team will carefully review and approve your submission. We will reach out if we find that there is a potential match and interest in adding your agency to our preapproved recruiting vendors list. Agreements obtained outside of this formal process will not be recognized and will be deemed invalid. We appreciate your understanding and cooperation in adhering to this established procedure. Thank you in advance.