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HR Administrative Assistant

2 months ago

Trumbull, United States Creative Financial Staffing Full time


HR Administrative Assistant

Are you passionate about supporting a dynamic HR team and ensuring smooth day-to-day operations? We are seeking an organized and proactive HR Administrative Assistant to join our team. In this role, you'll be the first point of contact for HR-related queries from employees and external partners, playing a crucial role in maintaining our HR department's efficiency and compliance with labor laws.

Why this Position?

  • Organization has been around for 30+ years.
  • Stable company with consistent GROWTH. They have seen a 20% growth pattern year after year
  • Young and growing - great opportunity for advancement
  • HYBRID schedule
Ready to be part of a company that values its employees and fosters a supportive work environment? Apply today to take the next step in your HR career

What you'll do as an HR Administrative Assistant:

  • Administrative Support: Maintain employee records, manage HR documents (including employment records and onboarding paperwork), and update internal databases.
  • First Point of Contact: Address HR-related queries from employees and external partners promptly and professionally.
  • HR Compliance: Ensure all HR activities conform to labor laws and internal policies.
  • Support HR Leaders: Provide administrative support to two HR Leaders, one of whom is remotely-based.
  • New Hire Processes: Verify new hire information, ensure compliance with SOX procedures, and coordinate new hire orientation.
  • Employee Records Management: Organize, maintain, and file employee records and manage data in HR systems.
  • Communication: Send out notifications regarding employee changes (e.g., new hires, terminations, promotions).
  • Documentation: Create paperwork for terminations, severance packages, acquisitions, and immigration visas.
  • Reports and Filing: Prepare HR reports, maintain filing systems, and liaise with SOX Auditors as needed.
  • HR Projects: Participate in HR projects and initiatives, including process improvements and company events coordination.
What you'll need to succeed as an HR Administrative Assistant:
  • Experience: Minimum of 3 years in an administrative role, preferably with HR support experience.
  • Education: Bachelor's Degree in Business, Human Resources, Management, or equivalent experience. SHRM certification is a plus.
  • Skills: Proficient in Microsoft Office, excellent problem-solving abilities, strong interpersonal skills, and a strong work ethic.
  • Communication: Clear written and oral communication skills, with the ability to present information effectively.
  • Adaptability: Ability to switch gears quickly and manage multiple priorities.
  • Attention to Detail: Organized, accurate, and thorough, with the ability to monitor work for quality.
  • Dependability: Reliable and able to follow instructions, respond to management direction, and improve performance through feedback.