Office Manager

1 week ago

State College, United States The Ultran Group Full time

If you want to kick-start your career in an entrepreneurial environment that continues to re-invent itself in all the right ways...move this job to the top of your list and apply todayTHE OPPORTUNITY: OFFICE MANAGER (On-site), Full TimeTHE COMPANY:For nearly 50 years, The Ultran Group has been providing unique non-contact (air-coupled) ultrasound, low-frequency, and ultra-broadband transducers (probes), systems and services for advanced materials testing across a broad spectrum of companies in the United States and around the world.The Ultran Group is in the process of receiving ISO 9001 certification. Due to growth, movement, and retirement, we are seeking an Office Manager at our headquarters in State College, PA.The Ultran Group is intrigued by, and inspired to hire, a skilled Office Manager with a core can do attitude, a vision of what can be, instead of what has been and who wants to build on a history of hard work, ethics and pursuit of excellence in every aspect of their daily work. If that describes you, keep readingSUMMARY:We are looking for a competent Office Manager to perform various accounting, administrative, and clerical tasks to support our office. You will undertake a variety of activities in the office ranging from full-cycle accounting, filing, answering the phone to shipping, receiving, and maintaining the office environment. An effective Office Manager has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures. The successful candidate will train with our office staff to support our organization which has over 80 years of collective experience in ultrasound transducer manufacturing.REQUIREMENTS: Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers. Match order forms with invoices and record the necessary information. Reconcile the company's bank statements and bookkeeping ledgers. Manage income and expenditure accounts. Establish bookkeeping and recordkeeping systems and structures. Collect, count, and disburse money, and complete banking transactions. Complete and mail bills, contracts, policies, invoices, or checks. Process and prepare documents, such as business or government forms and expense reports. Generate the company's financial reports using income and expenditure data. Calculate and prepare payments for utilities, taxes, and other payables. Monitor status of loans and accounts to ensure that payments are up to date. Transfer details from separate journals to general ledgers or data processing sheets. Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures. Prepare and complete purchase orders. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Answer telephones, direct calls, and take messages. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Review files, records, and other documents to obtain information to respond to requests. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail. Compute, record, and proofread data and other information, such as records or reports. Complete work schedules, manage calendars, and arrange appointments. Type, format, proofread, and edit correspondence and other documents, from notes or other sources using computers and software. Inventory and order materials, supplies, and services. Deliver messages and run errands. Oversees and keeps records of all shipping and receiving. Responsible for organizing, sorting, and transferring goods from one location to another. Prepare meeting agendas, attend meetings, and record and transcribe minutes. Train other staff members to perform work activities, such as using computer applications. Count, weigh, measure, or organize materials. Make travel arrangements for office personnel. Experience with accounting software (i.e., QuickBooks, Peachtree/Sage) highly preferred Other duties as assigned.PHYSICAL DEMANDS: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions. The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.BENEFITS: Medical, Dental, and Vision insurance Short- and Long-Term Disability insurance Company-paid Life insurance Voluntary Life insurance Aflac 14 paid company holidays Vacation and sick time SIMPLE IRA with 3% projected company match Opportunities for advancementTO APPLY: Apply via our Careers site. Check us out at www.ultrangroup.comIf you are in growth-mode and you are seeking the next big challenge to advance your career, we hope to hear from youTell us why you are interested in this position and your desired salary in your cover letter. Include your resume, answer a few questions, then click submit. This position will remain open until filled. Initial screenings will begin on or around October 7, 2024. No emails, phone calls, or on-site visits, please. Applicants must be currently authorized to work in the United States on a full-time basis. This company does not sponsor applicants for work visas. Local applicants or those who can report to work on a punctual basis in State College, PA during normal work hours and as needed to meet business requirements are encouraged to apply; there is no relocation allowance.The Ultran Group reserves the right to alter, change, modify and/or terminate this job posting at any time without advance notice, or obligation, to any party.EOE: Minorities/Females/Veterans/those with a Disability(ies) are all encouraged to apply.
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