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Associate Events Specialist

2 months ago

Grand Rapids, United States BISSELL Full time

Overview:

The Associate Events Specialist - Facilities, leads and directs individuals and vendors to ensure successful event planning and management. This role requires a professional with at least 5 years of experience in event planning, effective communication skills, and a team-oriented, customer-focused approach. The coordinator will manage events of varying sizes and purposes, ensuring logistics are seamless, budgets are adhered to, and events run smoothly.

Responsibilities:

The primary duties, accountabilities, and responsibilities include:

  • Leadership and Direction: Lead and direct team members and vendors to execute event plans effectively.
  • Event Planning and Management: Plan, organize, and manage events at a professional level, ensuring all logistical aspects are covered.
  • Budget Management: Ensure all events are completed within the allocated budget, working closely with the internal client.
  • Program Development: Develop and implement programs for BISSELL Homecare Corporate Headquarters and other BISSELL properties.
  • Layout and Setup: Create event layouts, determine necessary support staff, and oversee furniture arrangements.
  • Vendor Coordination: Coordinate internal and external resources (vendors) to complete events and projects on time and within budget.
  • Catered Food Service Coordination: Work closely with catered food service leadership to ensure seamless food and beverage service for events.
  • Business Unit Collaboration: Collaborate with business unit leaders hosting customer visits to align event details with their specific needs and objectives.
  • Technical Support: Provide technical assistance and support to the Facilities leadership as needed.
  • Facilities Planning Support: Assist in planning various events and projects, providing facilities planning support.
  • Customer Engagement: Attend and coordinate meetings for multiple events, assisting with customer visits, employee engagement events, and executive meetings.
  • Maintenance Oversight: Ensure proper care and maintenance of furniture, coordinate annual inspections, and oversee seasonal furniture installations.
  • Scenario Planning: Plan for potential scenarios that could impact event integrity.
  • Knowledge Maintenance: Maintain a working knowledge of the complex needs of a wide variety of events.
  • Resource Sourcing: Assist in sourcing replacement parts and materials for events.
  • Staff Scheduling: Schedule staff and setup/cleanup crews for event days, coordinating with the Facilities leadership.
  • Work Order Coordination: Manage work order systems and conference room planning.
  • Facilities Services Coordination: Coordinate with Facilities Services, Catering, Administrators, and Facilities General Services.
  • Digital Art Tools: Utilize digital art tools for event marketing, presentations, and visual communication to enhance event experience.
  • Project Development: Work closely with the Facilities Department to develop and implement various projects and initiatives.
  • Additional Duties: Perform other duties as assigned in conjunction with the Facilities leadership.


Qualifications:

Required Core Competencies:

  • Functional/Technical Expertise
  • Global Business Acumen
  • Self-Management
  • Learning Versatility
  • Delivers Results
  • Judgment and Decision Making
  • Managerial Courage
  • Continuous Improvement

Required Experience / Education:

  • Minimum 5 years of experience in hospitality and events coordination.
  • Proven experience in service-level positions.

Skills Required:

  • Proficiency in Microsoft Word, Excel, and Office Suite.
  • Proficiency in Zoom and conference call tools.
  • Proficiency with digital art tools for event marketing and presentations.