Executive Assistant
1 week ago
Company Description Ivy Hospitality, founded on a passion for multigenerational hoteliering, honors the legacy of family-owned hotels. By collaborating with second and third-generation hoteliers, Ivy Hospitality specializes in providing exceptional hotel management services. The company focuses on fostering sustainable success through consistent care, in-depth insights, and hands-on partnerships. Ivy Hospitality is dedicated to helping hotels thrive while maintaining their unique heritage. Position: Executive Assistant Reports To: CEO Position Summary: The Executive Assistant to the CEO plays a pivotal role in supporting a leader driving a fast-growing hospitality organization. This is a high-trust, high-impact position for someone who thrives on keeping a senior executive focused, prepared, and able to lead at the highest level. The role blends high-level administrative excellence with strategic awareness, ensuring the CEOs priorities, relationships, and commitments are executed seamlessly in a fast-paced environment. Manage access to the CEOs time, making thoughtful decisions about priorities, reviewing requests, and ensuring alignment with organizational objectives Orchestrate complex schedules, meetings, and engagements to maximize the CEOs focus on high-impact initiatives Maintain clear, consistent communication between the CEO, the leadership team, and key stakeholders, ensuring follow-through on commitments Prepare executive-ready materials including briefings, presentations, and correspondence that reflect the CEOs voice and the companys brand Anticipate information and resource needs for meetings, ensuring the CEO is fully prepared to make informed decisions Track and follow through on CEO commitments, ensuring deliverables from internal and external parties are met on time Coordinate complex domestic and international travel with foresight, agility, and attention to detail, adapting quickly when plans change Handle sensitive, confidential, and business-critical information with the highest level of discretion and integrity Collaborate closely with senior leaders and teams across the organization to coordinate CEO-led initiatives, events, and engagements Identify opportunities to improve workflows, streamline processes, and enhance the efficiency of the executive office Maintain awareness of company and industry developments relevant to the CEOs priorities, surfacing key insights when appropriate Build and maintain strong working relationships with internal and external stakeholders, ensuring interactions with the CEOs office are handled with professionalism and care Support strategic offsites by preparing materials, coordinating logistics, and tracking follow-up actions Qualifications: 5+ years of experience in executive support, preferably in hospitality or a fast-paced, high-growth environment Exceptional organizational and multitasking skills with strong attention to detail and the ability to manage shifting priorities
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Senior Executive Assistant
2 days ago
Indianapolis, United States Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Senior Executive Assistant
3 days ago
Indianapolis, IN, United States Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In OfficeSalary: $55,000-$62,000Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have real...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In OfficeSalary: $55,000-$62,000Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have real...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In Office Salary: $55,000-$62,000 Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have...
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Executive Assistant
4 weeks ago
Indianapolis, United States One Bridge Inc Full timeOnebridge, a Marlabs Company, is a global AI and Data Analytics Consulting Firm that empowers organizations worldwide to drive better outcomes through data and technology. Since 2005, we have partnered with some of the largest healthcare, life sciences, financial services, and government entities across the globe. We have an exciting opportunity for a highly...
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Executive Assistant
3 weeks ago
Indianapolis, United States Hire Talent Full timeExecutive Assistant Duration: 6 months Location: Remote Part time role- 20 to 30 hours per week Job Description: We are seeking an experienced and detail-oriented executive assistant to provide high-level support to our chief of staff, CEO, and the executive leadership team. The successful candidate will be responsible for managing the CEO's schedule and...
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Executive Assistant
4 days ago
Indianapolis, United States Arrow McLaren IndyCar Full timeArrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, youll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative Respectful Inclusive Energetic Brave Every day, we want members of this team to come...
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Executive Assistant
4 days ago
Indianapolis, United States Arrow McLaren SP Full timeJob description Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, youll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative Respectful Inclusive Energetic Brave Every day, we want members of...
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Executive Assistant
2 days ago
Indianapolis, United States Richard M. Fairbanks Foundation Full timeThe Richard M. Fairbanks Foundation is a private, charitable foundation based in Indianapolis, Indiana. Our mission is to advance the vitality of Indianapolis and the well?being of its people, and we work to achieve this mission through grantmaking, convening, research, evaluation, communications, and collaboration with grantees, other foundations, and other...
