Executive Assistant
4 days ago
Job description Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, youll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative Respectful Inclusive Energetic Brave Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves. Purpose of the Role: The Executive Assistant will provide comprehensive, one-to-one support to a senior executive, managing both professional administrative functions and select personal and household responsibilities. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment. Principal Accountabilities: Serve as the primary point of contact for the executive, managing calls, emails, correspondence, and inquiries with professionalism and discretion. Manage the executives calendarboth business and personalscheduling meetings, appointments, family activities, and coordinating all related logistics. Prepare and organize meeting materials, book rooms, and confirm details with attendees to ensure seamless execution. Create, update, and distribute documents, reports, presentations, and internal communications. Coordinate all travel arrangements for the executivebusiness and personalincluding flights, hotels, ground transportation, itineraries, and working with internal travel coordinator when needed. Manage personal errands, deliveries, returns, and any ad-hoc tasks that arise to support the executives daily life. Assist with planning and supporting corporate or personal events, including invitations, attendee coordination, and on-site support. Support the executive with both professional and personal communications, including responding to shared inboxes as requested. Maintain strict confidentiality across all business, personal, and household matters. Job requirements Knowledge, Skills and Experience: 37+ years of experience as an Executive Assistant or similar high-level support role, preferably supporting a single executive or principal. Experience balancing both corporate administrative duties and personal/household management. Proven track record managing complex calendars, domestic and international travel, and sensitive communications. Experience handling confidential information and working in roles requiring a high degree of discretion and trust. Prior experience working in a fast-paced environment with shifting priorities. Total Rewards: Comprehensive Medical, Dental, & Vision benefits 401(k) Retirement match Voluntary life, short-term and long-term disability benefits Annual bonus plan Competitive time off plan Company discounts, including kit apparel Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws #J-18808-Ljbffr
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Senior Executive Assistant
2 days ago
Indianapolis, United States Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Senior Executive Assistant
2 days ago
Indianapolis, IN, United States Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In OfficeSalary: $55,000-$62,000Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have real...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In OfficeSalary: $55,000-$62,000Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have real...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In Office Salary: $55,000-$62,000 Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have...
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Executive Assistant
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Indianapolis, United States One Bridge Inc Full timeOnebridge, a Marlabs Company, is a global AI and Data Analytics Consulting Firm that empowers organizations worldwide to drive better outcomes through data and technology. Since 2005, we have partnered with some of the largest healthcare, life sciences, financial services, and government entities across the globe. We have an exciting opportunity for a highly...
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Indianapolis, United States Hire Talent Full timeExecutive Assistant Duration: 6 months Location: Remote Part time role- 20 to 30 hours per week Job Description: We are seeking an experienced and detail-oriented executive assistant to provide high-level support to our chief of staff, CEO, and the executive leadership team. The successful candidate will be responsible for managing the CEO's schedule and...
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Executive Assistant
4 days ago
Indianapolis, United States Arrow McLaren IndyCar Full timeArrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, youll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative Respectful Inclusive Energetic Brave Every day, we want members of this team to come...
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Indianapolis, United States Richard M. Fairbanks Foundation Full timeThe Richard M. Fairbanks Foundation is a private, charitable foundation based in Indianapolis, Indiana. Our mission is to advance the vitality of Indianapolis and the well?being of its people, and we work to achieve this mission through grantmaking, convening, research, evaluation, communications, and collaboration with grantees, other foundations, and other...
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Executive Assistant
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Indianapolis, United States Heritage Environmental Services Full timeExciting Opportunity to Join Our Legacy of Environmental Leadership! . Location: Corporate Office - Indianapolis, Indiana . About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, commit Executive Assistant, Executive, Assistant, Operations, Communications, Environmental, Manufacturing, Business...
