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PT Receptionist and Administrative Assistant

4 months ago

Chicago, United States Moody Bible Institute Full time

Under the direct supervision of the Project Lead, the PT Receptionist & Administrative Assistant serves as the receptionist for the 9th floor of Crowell Hall and provides administrative support to the Institute officers and to the executive administrative assistant to the president.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

  • Responsible for opening and closing Crowell 9.
  • Welcome and assist visitors and guests.
  • Answer and provide phone coverage for Crowell 9.
  • Schedule use of the Crowell 9 Boardroom and Crowell 9 Conference Rooms #916, #919, and #920. Maintain the rooms.
  • Order and maintain office supply inventory, maintain office equipment and assure they are in working condition, order coffee supply, and help keep kitchen and refrigerator organized and clean.
  • Receive and distribute incoming mail. Prepare outgoing mail and packages.
  • Arrange meetings as assigned including but not limited to coordinating reservations, catering, activities, and related details.
  • Make travel arrangements as assigned.
  • Handle correspondence and routine communication. Composing responses for signature as assigned.
  • Handle special occasion cards and letters as assigned.
  • Perform related and special duties as assigned.
Minimum Requirements
  • Excellent oral, writing and communication skills.
  • Good judgment and capacity to handle sensitive issues.
  • Capacity to maintain confidentiality as directed.
  • Able to effectively manage multiple priorities.
  • Appealing manner and engaging disposition to greet visitors.
  • Intermediate knowledge of Word/Excel (some knowledge of accounting is a plus).
  • Able to work in the US legally, without sponsorship


Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God's Word. If you are mission-minded, and have a servant's heart, join us as we look to further impact the Kingdom of God.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

This is an in-person and part-time position. The hours are Mondays from 8:00 AM to 4:30 PM, Wednesdays and Thursday from 8:00 AM to 4:30 PM, and Fridays from 8:00 to 3:30 PM.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI's Christian identity.Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category.As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.