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HR File Clerk
1 month ago
Title: File Clerk, Human Resources
Department: 9002-Admin: Human Resources
Reports to: Director, Human Resources
Status: Full-Time, Non-Exempt
Location: Arlington Administration Building
Schedule: Monday - Friday, 8:00am - 4:30pm
SUMMARY
The Human Resources File Clerk is responsible for uploading digital files and data. They organize records and archive paperwork so it can be found when needed most by other departments or personnel who might require its services. They also make copies of documents and distribute them accordingly. The position reports to the Director, Human Resources and provides support to HR function, including the CHRO, HR Manager and HR Partners, and HR Assistant.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Proven experience as file clerk
- Knowledge of filing systems
- Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
- Good command of English both oral and written
- Dependable with a respect to confidentiality and policies
- Excellent organizational skills
- Great attention to detail
- Data entry
- Audits of current files
- Back up reception desk as needed
- Conduct and be present in NEO every Mon and Tues. Coverage will be provided for time off.
Clerical:
- Scan documents into appropriate employee files, using DynaFile.
- Creating PAFs and changing day force items as needed
- Make photocopies, fax documents, and perform other clerical functions.
- Order Department office supplies.
- Respond to general HR requests and questions as appropriate.
- Serve in pool of back-up for receptionist, as needed
Learning and Development:
- Enroll all new hires in Relias learning management system; act as a back-up point of contact for Relias-related questions and support issues.
- Coordinate New Employee Orientation (NEO) every week, all day, Monday and Tuesday (unless a different scheduled day due to holidays) as well as other trainings, including scheduling, catering, room set up and tear down; create NEO packets for new employees, enter the employees on Dayforce etc.
- Coordinate and conduct, as presenter, some portions of NEO on an as-needed basis along with other Human Resources team members.
- Schedule and coordinate CPR classes.
QUALIFICATIONS
- High School diploma or GED or an equivalent combination of education and experience required.
- Minimum one year work experience in Human Resources highly preferred.
- Knowledge of or ability to learn to work with HRIS databases and systems, including Dayforce, DynaFile, Relias, and DocuSign.
- Excellent attention to detail.
- Able to maintain confidentiality and exercise good judgment in sensitive situations.
- Able to be precise, thorough, and detail-oriented.
- Able to manage multiple tasks and responsibilities and meet deadlines.
- Strong organizational and written and verbal communication skills.
- Exceptional customer service orientation.
- Basic skill in math.
- Able to demonstrate proficiency in MS Office, including Excel, Outlook and Word.
- Minimum 30 WPM typing speed preferred.
- Able to obtain and maintain CPR/First Aid certification.
- Bilingual Spanish is a plus.
WORK ENVIRONMENT
- Primarily indoor office environment.
- On occasion drive or transit to different local sites.
- Regularly required to sit, stand, bend and occasionally lift or carry up to 15 pounds.
- May necessitate working in busy, close quarters, high traffic and loud environments.
- May be exposed to elements like cold, heat, dust, noise, and odor.
- May need to bend, stoop, twist, and sit throughout the day.
RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES
- Maintain a safe work environment and confidentiality at all times
- Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues
- Organize and prioritize multiple activities to meet all external and internal deadlines
- Maintain a professional demeanor that reflects positively on the agency
- Demonstrate respect and courtesy toward others
- Able to thrive in a work environment emphasizing teamwork and collaboration
- Ability to prioritize different tasks with minimal supervision
- Perform other duties as assigned
Equal Opportunity Employer
The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.
About the People Concern
The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.
Benefits & Perks
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Retirement Planning (403b) & Matching
- Paid Holidays
- Paid Vacation Days
- Paid Sick Days
- Employee Assistance Plans (EAP)
- TELUS Health
- Flexible Spending Account (FSA)
- Basic Life / Accidental Death & Dismemberment (AD&D)
- Voluntary Short- and Long-Term Disability
- Voluntary Pet Insurance
- Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
- The People Concern University & Certificates
- Corporate Discounts
- Pay Type Hourly
- Min Hiring Rate $22.88
- Max Hiring Rate $22.88
- Travel Required Yes
- Required Education High School
