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Hotel Executive Assistant

1 month ago

College Park, United States Southern Management Companies, LLC. Full time
What we are looking for:

GET TO KNOW THE HOTEL AT THE UNIVERSITY OF MARYLAND:

The Hotel at the University of Maryland (The Hotel) is a AAA 4-Diamond independent property located directly across the street from the main campus of the University of Maryland. The Hotel is a market leader in service and guest experience and the team is focused on delivering highly personalized service. The Hotel has 297 rooms with 24 suites and over 45,000 sq. ft. of event space handling events from 10 to 1,500. The Hotel's focus on culture creates an environment for team members to thrive and provides opportunities to grow responsibility and advance their careers which is part of our Southern Difference

WHAT WE ARE LOOKING FOR:
The ideal Executive Assistant and Project Coordinator for The Hotel at the University of Maryland is a creative, organized, and highly motivated individual that can support key property leaders and assist in the completion of projects, coordination of schedules, dissemination of communications, and additional tasks as assigned. The ideal candidate will not only have excellent communications skills and confidence, but they will be an active and engaged learner eager to support the team.

WHAT WE EXPECT FROM YOU:
Administrative Support: Provide administrative support for the Area Director of Engineering, Hotel Manager, and General Manager. This includes but is not limited to:

  • Answering telephones
  • Filing, typing, and preparing reports
  • Maintaining databases including HotSOS and facilitating work order reconciliations
  • Issuing work requests to engineering staff and project coordination between departments and tenants
  • Coordinating work activities, including contractor work and vendor relations at multiple SMC hotels in Maryland Purchasing and Finance:
  • Placing orders for products and services
  • Maintaining purchase order control systems
  • Tracking department invoices and maintaining a checkbook system
  • Scheduling and Tracking
  • Tracking and maintaining service requests utilizing system data
  • Keeping track of work orders
  • Coordinating, issuing, and modifying work schedules
  • Tracking attendance, vacations, etc.
Inventory and Housekeeping:
  • Coordinating with Chief Engineers to maintain proper stock of department supplies, liaising with Front Office and Housekeeping to ensure inventory controls
  • Ensuring good housekeeping of department-specific areas
Vendor Management:
  • Reviewing vendor contracts and ensuring all third-party contracts are current
  • Maintaining communications, coordination schedules, following up as needed on projects or requests
JOB KNOWLEDGE SKILLS:
  • Exceptional interpersonal communication and organizational skills
  • Exceptional administrative skills
  • Good reasoning ability and sound judgment
  • Self-motivated; dependable flexible
  • Time management
  • Ability to prioritize workload and work on multiple tasks
  • Ability to make decisions when necessary
Summary of Benefits:

Your wages are only part of the employment equation. Benefits add significant dollars to your total compensation package and greatly improve your quality of life. Southern offers one of the best benefits packages in the industry.

Southern provides:
  • A choice of Health, Dental and Vision Insurance for you, your spouse and/or eligible children at a remarkably low cost
  • Company paid Group Term Life and AD D Insurances
  • Traditional and ROTH 401(k) with Company contribution
  • Paid holidays, paid time off, pay for bereavement/funereal leave and jury duty
  • Continuing Education
  • You can customize your package to include: Short Term Disability, Long Term Disability, and long Term Care for an additional cost, at a reduced rate.
Benefit eligibility is dependent on Team Member Status. All benefits are subject to change or cancellation at any time.

What's required from you:

QUALIFICATIONS:
  • High School diploma or GED equivalent required
  • 2-years customer service or admin experience preferred
  • Strong experience in a related field such as construction, hotel project management is preferred