Sr Executive Assistant to EVP Chief Security Officer

2 days ago

Draper, United States MSCCN Full time

Sr Executive Assistant to EVP Chief Security Officer Job Locations US-Remote Overview We areCONNECTING HEALTH AND e be part of remarkable. How you can make a difference Under limited direction, provides a wide variety of confidential and complex administrative support for the EVP, Chief Security Officer. Regularly coordinates meetings and makes business and other travel arrangement decisions for the executive. Manages calendar for manager. Prioritizes and schedules own work. Composes internal and/or external correspondence; maintains and updates office records; compiles information for reports and presentations; answers telephone calls and emails; files expense reports; buys office supplies; handles invoicing. Assists the executive with personal matters. Serves as a lead/mentor to other Administrative Assistants in the office. What you'll be doing Coordinates the executives work and personal calendars to minimize conflicts, prevent double bookings, allow for travel time between meeting, and support work life balance. Provides coordination and office representative at special events as required. Verifies meeting attendance and sends confirmations as necessary. Prioritizes and delegates meeting invitations. Anticipates work/office time on calendar regularly to assist in the executive's work life balance. Makes decisions regarding urgency, importance and time allotments for appointments. Maintains detailed reference materials for SLT member's boards and committees involving local, state, national, and international organizations. Anticipates needed information and assembles completed file for each meeting. Prepares meeting folders to ensure executive has appropriate pre-read materials for meetings (e.g., agenda, presentations, etc.) Attends meetings to assist in meeting logistics, agenda, etc Schedules and coordinates staff meetings of executive's direct reports/leadership team. Acts as the liaison between executive and all direct reports. Schedules meetings and conference rooms, prepares and sequences agendas, plans lunch and dinner arrangements, selects menus, establishes time frames, and secures audio visual equipment. Assures that established schedules are maintained. Follows-up with staff members to collect reports or materials needed by executive for various committees, staff and other meetings. Coordinates work and personal travel arrangements for executive that includes flight and hotel reservations, deposits, registration/tour fees and itinerary preparation for extended travel. Negotiates meeting fees/costs and contracts with vendors (hotels, restaurants, etc.) and internal departments for leadership and Team Members. Works independently when reviewing, highlighting, prioritizing, and processing executive's regular and electronic mail. Recaps and summarizes mail in a brief, concise manner for quick review by executive. Handles priority mail by telephone or memo. Drafts responses for executive use. Initiates routine and non-routine correspondence and memoranda. Screens telephone calls and visitors. Determines best action when screening calls. Greets visitors. Responds to a wide range of routine and complex inquiries. Prepares letters, memos and/or reports, often of a highly confidential nature. Drafts responses for approval. Frequently composes and sends correspondence of moderate complexity without review, such as congratulatory letters, and/or instructions on policies and procedures, and responses regarding receipt of information. Researches/extracts information and supporting data for executive meetings, presentations, seminars, workshops, or conferences on a short-term and long-term basis. Communicates regularly with the Board(s) of Director s and other internal boards/committees, senior... For full info follow application link.

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