Budget Manager

3 weeks ago

Palm Beach, United States Town of Palm Beach Full time

GENERAL STATEMENT OF JOB

The Town of Palm Beach is an internationally acclaimed destination known worldwide for its extraordinary beauty, small-town charm, and exceptional service standards. Our residents are some of the world's most influential people and they choose Palm Beach to call home because of the amazing quality of life. The Town is seeking a key position to perpetuate its values, of excellence and reliability in this one-of-a-kind setting. 

Do you share these values? Are you ready for the challenge? Come be part of our team 

The Town of Palm Beach employees are driven by the vision to deliver the highest quality service by continuously improving and always striving to be the standard by which all others are measured. The employees of the Town commit to and are guided by the following values:

?    Respect for everyone;

?    Highest ethical standards;

?    Cooperation and teamwork;

?    Commitment to quality;

?    Spirit of innovation;

?    Open and timely communication; and

?    Personal responsibility and accountability.

If you share these values, apply to join our team. 

This is a highly responsible supervisory and professional position performing budgetary and financial analysis which uses common procedures and practices, regulations, and organizational policies to develop and implement the Town budget. Work is performed under general and executive supervision. Under the general direction of the Deputy Town Manager ? Finance and Administration, assist department managers in preparing budget requests and justifications by gathering, extracting, reviewing, verifying, and consolidating a variety of narrative and statistical data; examining budget requests for accuracy and conformance with procedures and regulations; and comparing budget requests with prior year estimates and current operating reports. May perform more complex assignments to assist Deputy Town Manager ? Finance and Administration.
ESSENTIAL FUNCTIONS
  • Plans organizes and coordinates the preparation of the Town?s annual operating budget and 5-year capital improvement programs.
  • Works with the Deputy Town Manager ? Finance and Administration, budget team and departments to formulate and finalize department budget proposals.
  • Oversees the ongoing monitoring of expenditures and revenues and prepares the monthly financial report.
  •  Prepares a 10-year long-range forecast for most town funds. Prepares the preliminary and final budget document within the guidelines set by the GFOA for the distinguished budget presentation award. Prepares the Popular Annual Financial Report (PAFR) in accordance with the guidelines set by the GFOA for award designation. 
  • Assists with Town compliance of all State of Florida Truth in Millage (TRIM) procedures.
  • Prepares budget amendment ordinances.
  • Works with engineering to assist in the development and monitoring of the 5-year CIP plan and budgets.
  • Oversees the biweekly payroll for all Town staff including updating employee records, reviewing time submitted by departments for compliance with Town policy, and proper payment of withholdings. Also included are annual special payrolls for vacation conversion and longevity/annual bonus.
  • Oversees monthly retirement payroll including updating retiree records, timely application of COLA increases, and proper payment of withholdings.
  • Oversees  all required tax forms connected to active and retiree payrolls including but not limited to: state re-employment, Federal 941, 945, W-2, 1099-R, and 1095-C.
  • Oversees wage verifications and 13-week wage statements.
  • Oversees the townwide training of staff regarding the budgeting software as well as the budget process for the town.
MINIMUM AND PREFERRED QUALIFICATIONS
  • Bachelor?s degree from an accredited college or university with major coursework in Accounting, Business, Finance, or related field
  • Minimum of five years of experience in accounting, payroll, budgeting and financial reporting; government accounting experience preferred. 
  • One or more of the following certifications CPA, CGFO, CPFO, CGFM preferred.
KNOWLEDGE, SKILLS AND ABILITIES
  • Knowledge of budgeting and forecasting techniques, principals, and practices in public or private organizations.
  • Knowledge of spreadsheets, word processing, graphics, and database management systems.
  • Knowledge of business office practices and procedures, computerized budgeting and accounting systems.
  • Operates general office equipment, i.e. telephone, photocopier, facsimile, scanner, computers and peripheral equipment.
  • Considerable knowledge of business English and good skills in grammar, spelling, and punctuation.
  • Ability to work independently or under minimal supervision.
  • Excellent organizational skills and ability to prioritize workload and handle multiple projects and deadlines in an efficient and effective manner.

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