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Financial Planning Manager

2 months ago

Palm Beach, Florida, United States Town of Palm Beach Full time

POSITION SUMMARY

The Town of Palm Beach is a prestigious destination recognized globally for its stunning aesthetics, quaint atmosphere, and outstanding service excellence. Our community comprises some of the most prominent individuals worldwide, who choose Palm Beach for its unparalleled quality of life. The Town is looking to fill a vital role that embodies its commitment to excellence and dependability in this unique environment.

Do you resonate with these principles? Are you prepared for the responsibilities?

The employees of the Town of Palm Beach are motivated by the vision to provide top-tier service through continuous enhancement and a relentless pursuit of being the benchmark for others. The Town's workforce adheres to and is inspired by the following core values:


• Respect for all individuals;


• Highest ethical standards;


• Collaboration and teamwork;


• Dedication to quality;


• Innovative spirit;


• Transparent and timely communication; and


• Personal accountability and responsibility.

If you align with these values, we encourage you to consider this opportunity.

This role entails significant supervisory and professional responsibilities involving budgetary and financial analysis, utilizing established procedures, regulations, and organizational policies to formulate and execute the Town's budget. The work is conducted under general and executive oversight. Reporting to the Deputy Town Manager – Finance and Administration, you will assist department heads in crafting budget requests and justifications by collecting, reviewing, verifying, and consolidating various narrative and statistical data; scrutinizing budget requests for precision and adherence to protocols; and comparing budget requests with previous year estimates and current operational reports. More complex tasks may be assigned to support the Deputy Town Manager – Finance and Administration.


KEY RESPONSIBILITIES
  • Organizes and coordinates the development of the Town's annual operating budget and five-year capital improvement plans.
  • Collaborates with the Deputy Town Manager – Finance and Administration, budget team, and departments to create and finalize departmental budget proposals.
  • Monitors ongoing expenditures and revenues, preparing monthly financial reports.
  • Creates a ten-year long-range financial forecast for various Town funds. Develops the preliminary and final budget documents in accordance with GFOA guidelines for distinguished budget presentation awards. Compiles the Popular Annual Financial Report (PAFR) following GFOA standards for award recognition.
  • Ensures compliance with all State of Florida Truth in Millage (TRIM) regulations.
  • Drafts budget amendment ordinances.
  • Collaborates with engineering to aid in the formulation and oversight of the five-year Capital Improvement Plan (CIP) and budgets.
  • Manages biweekly payroll for all Town personnel, including updating employee records, reviewing submitted time for compliance with Town policies, and ensuring accurate withholding payments. This includes annual special payrolls for vacation conversions and longevity/annual bonuses.
  • Oversees monthly retirement payroll, including updating retiree records, timely application of COLA increases, and accurate withholding payments.
  • Manages all necessary tax documentation related to active and retiree payrolls, including but not limited to: state re-employment, Federal 941, 945, W-2, 1099-R, and 1095-C.
  • Handles wage verifications and 13-week wage statements.
  • Facilitates townwide training for staff regarding budgeting software and the budgeting process.
QUALIFICATIONS
  • Bachelor's degree from an accredited institution in Accounting, Business, Finance, or a related field.
  • A minimum of five years of experience in accounting, payroll, budgeting, and financial reporting; experience in government accounting is preferred.
  • Possession of one or more of the following certifications is preferred: CPA, CGFO, CPFO, CGFM.
SKILLS AND ABILITIES
  • Proficient in budgeting and forecasting techniques, principles, and practices in both public and private sectors.
  • Skilled in using spreadsheets, word processing, graphics, and database management systems.
  • Familiar with business office practices and procedures, as well as computerized budgeting and accounting systems.
  • Competent in operating general office equipment, including telephones, photocopiers, facsimiles, scanners, computers, and peripheral devices.
  • Strong command of business English with excellent grammar, spelling, and punctuation skills.
  • Able to work independently or with minimal supervision.
  • Exceptional organizational skills with the ability to prioritize tasks and manage multiple projects and deadlines efficiently.