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Document Control Specialist

4 months ago

Webster, United States Axiom Space Full time

Axiom Space is building for beyond, guided by the vision of a thriving home in space that benefits every human, everywhere. The leading provider of human spaceflight services and developer of human-rated space infrastructure, Axiom Space operates end-to-end missions to the International Space Station today while developing its successor, Axiom Station a permanent commercial destination in low-Earth orbit that will sustain human growth off the planet and bring untold benefits back home.

Axiom Space fosters a diverse environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace. Our mission-driven team is seeking a bold and dynamic EVA Document Control Specialist who is fueled by problem-solving, continuously curious, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond.

DUTIES & RESPONSIBILITIES

  • Develop, capture, and implement record retention policies and procedures in support of multiple Axiom programs
  • Document/record digitization and storage in support of multiple Axiom programs
  • Work with teams to ensure records are being converted to digital format and are stored properly enabling ease of access
  • Maintain quality and timely processing of project documentation
  • Identify and coordinate the timing and support needed for document retention process development and updates to support constantly changing program needs
  • Execute quality control on all incoming documentation with the attention to detail to spot irregularities and non-compliance prior to digitization
  • Collect, clean, transform data for records retention reporting and dashboard metrics to measure the efficiency and effectiveness of the process
  • Participate in quality assurance and AS9001 audits of records retention processes and procedures
  • Provide LLIS (Limited Life Inventory System) support
  • Provide meeting support: prepare, record attendance, take minutes & actions, record, etc.
  • Perform other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

  • Associates degree preferred, equivalent experience in lieu of degree accepted
  • Working knowledge of Aerospace document control preferred
  • Demonstrated time management and organization skills to meet tight deadlines and quality objectives
  • Ability to analyze data delivery requirements and ensure the data products are compliant and are delivered on schedule
  • Highly proficient in MS Office software (Word, Excel, Outlook, etc.)
  • Experience in the handling and distribution of sensitive data preferred
  • Prior experience in an office environment where protection of data is required
  • Ability to be flexible and work collaboratively in a fast-paced environment

Essential Functions

Work Environment: Generally, an office environment, but can involve inside or outside work depending on the task.

Requirements

  • Must be able to complete a U.S. government background investigation.
  • Management has the prerogative to select at any level for which the position is advertised.
  • Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position.

Physical Requirements

  • Work may involve sitting or standing for extended periods (90% of the time). May require lifting and carrying up to 25 lbs. (5% of the time).
  • Equipment and Machines
  • Standard office equipment (PC, telephone, printer, etc.).

Skills

  • Excellent interpersonal skill
  • Excellent communication skill, verbal and written
  • Excellent organizational skills
  • Result oriented personality with a creative approach to problem solving
  • Ability to work in a team environment
  • Self-motivated

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

  • Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values
  • Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics
  • Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity
  • Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods
  • Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources
  • Teamwork - Eager and able to work in a collaborative and cross-disciplinary fashion in a fast-paced, dynamic, and deadline-oriented environment

Axiom Space is proud to be an equal opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics.

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