Timekeeper

2 days ago

Kansas City, United States Brown & Root Full time
Job Description

The Office Manager with Accounting and Timekeeping Background is responsible for overseeing the daily administrative functions of the office while also managing accounting tasks and timekeeping systems. This role ensures the efficient operation of the office, accurate financial record-keeping, and timely processing of employee time and attendance records. The Office Manager serves as a key liaison between different departments, providing support to both administrative and financial functions.

Key Responsibilities:

  1. Office Administration:

    • Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities.
    • Ensure a clean, organized, and professional office environment.
    • Coordinate office activities and events, including meetings, conferences, and training sessions.
    • Supervise and support administrative staff, ensuring tasks are completed efficiently and effectively.
  2. Accounting Tasks:

    • Manage accounts payable and receivable, ensuring accurate and timely processing of invoices and payments.
    • Maintain and reconcile financial records, including general ledger entries and bank statements.
    • Assist in the preparation of financial reports, budgets, and forecasts.
    • Work with the finance team to ensure compliance with accounting standards and regulations.
  3. Timekeeping and Payroll:

    • Oversee the timekeeping system, ensuring accurate recording of employee hours, overtime, and leave.
    • Review and approve timecards, resolving any discrepancies or issues.
    • Coordinate with the HR and payroll departments to ensure accurate and timely payroll processing.
    • Maintain records of employee attendance, leave balances, and timesheets.
  4. Human Resources Support:

    • Assist with HR functions, including onboarding new employees, maintaining employee records, and coordinating benefits administration.
    • Address employee inquiries regarding timekeeping, payroll, and office policies.
    • Support the implementation and enforcement of office policies and procedures.
  5. Communication and Coordination:

    • Serve as a liaison between different departments, ensuring clear communication and efficient workflow.
    • Handle correspondence, including emails, phone calls, and mail, and respond to inquiries promptly.
    • Prepare and distribute internal communications, such as memos, newsletters, and announcements.
  6. Process Improvement:

    • Identify opportunities for improving office operations, accounting processes, and timekeeping systems.
    • Develop and implement best practices to enhance efficiency and effectiveness.
    • Stay informed about industry trends and advancements in office management, accounting, and timekeeping technologies.


Requirements

Qualifications:

  • Education: Bachelor's degree in business administration, accounting, finance, or a related field.
  • Experience: Minimum of 3-5 years of experience in office management, accounting, and timekeeping roles.
  • Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP), timekeeping systems (e.g., Kronos, ADP), and Microsoft Office Suite (Word, Excel, Outlook).
  • Physical Requirements: Ability to work in an office setting, including sitting for extended periods and occasionally lifting office supplies or equipment.
Key Competencies:
  • Attention to Detail: Precision in financial record-keeping, timekeeping, and administrative tasks to ensure accuracy and compliance.
  • Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain a well-organized office environment.
  • Communication Skills: Clear and effective communication with employees, management, and external partners.
  • Problem-Solving Skills: Ability to identify issues, analyze root causes, and develop practical solutions.
  • Leadership: Strong leadership skills to supervise administrative staff and foster a collaborative work environment.


Brown Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

  • Timekeeper

    2 weeks ago

    Carson City, Nevada, United States Brock Group Full time

    Schultz provides cost-effective maintenance, turnaround and construction services at refineries, petrochemical and other industrial facilities on the West Coast where over 75 percent of our downstream activities relate to the maintenance of piping assets. As a result of the ongoing development of conventional oil & gas reserves in North America, the market...

  • Timekeeper - Office

    1 month ago

    League City, United States EMCOR Group Full time

    **Description** **About Us:** Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services, management and execution **Description:** The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper...

  • Timekeeper - Office

    1 month ago

    League City, United States EMCOR Group, Inc. Full time

    About Us: Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services, management and execution Description: The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper timekeeping and billing...

  • Timekeeper - Office

    4 weeks ago

    League City, United States EMCOR Group, Inc. Full time

    About Us: Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services, management and execution Description: The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper timekeeping and billing...

  • Timekeeper - Office

    4 weeks ago

    League City, United States EMCOR Group Full time

    **Description** **About Us:** Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services, management and execution **Description:** The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper...

  • Timekeeper - Office

    2 weeks ago

    League City, United States EMCOR Group Inc. Full time

    About Us: Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services, management and execution Description: The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper timekeeping and...

  • Timekeeper - Office

    2 weeks ago

    League City, Texas, United States EMCOR Group Full time

    DescriptionAbout Us:Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services, management and executionDescription:The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper timekeeping and...

  • Timekeeper- Office Based

    1 month ago

    League City, United States EMCOR Group Full time

    **Description** **Description:** The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper timekeeping and billing for assigned project. **Job Responsibilities** + Administration and processing of invoicing, work records, personnel files,...

  • Timekeeper- Office Based

    4 weeks ago

    League City, United States EMCOR Group Full time

    **Description** **Description:** The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper timekeeping and billing for assigned project. **Job Responsibilities** + Administration and processing of invoicing, work records, personnel files,...

  • Timekeeper- Office Based

    3 weeks ago

    League City, United States EMCOR Group, Inc. Full time

    Description: The qualified applicant with have direct interaction with field accounting staff including but not limited to; reception, A/P, A/R, payroll and field employees. Ensures proper timekeeping and billing for assigned project. Job Responsibilities Administration and processing of invoicing, work records, personnel files, and associated...

  • HRIS Support Administrator

    1 month ago

    Kansas City, United States BlueScope Full time

    Job DescriptionThe Shared Services department consults with North American business leaders and supports their employees by providing a full range of HR services including planning, recruiting, employee relations, training, compensation, benefits, HR systems, and payroll.The HRIS Support Administrator BlueScope business units in the use of the HRIS system...

  • HRIS Support Administrator

    4 weeks ago

    Kansas City, United States BlueScope Full time

    Job DescriptionThe Shared Services department consults with North American business leaders and supports their employees by providing a full range of HR services including planning, recruiting, employee relations, training, compensation, benefits, HR systems, and payroll.The HRIS Support Administrator BlueScope business units in the use of the HRIS system...

  • HRIS Support Administrator

    4 weeks ago

    Kansas City, United States BlueScope Full time

    Job Description The Shared Services department consults with North American business leaders and supports their employees by providing a full range of HR services including planning, recruiting, employee relations, training, compensation, benefits, HR systems, and payroll. The HRIS Support Administrator BlueScope business units in the use of the HRIS system...

  • Executive Administrative Assistant

    2 months ago

    Kansas City, United States St. Luke's of Kansas City Full time

    Job Description Job Description The Saint Luke's Research Department conducts a wide range of clinical studies to advance the prevention and treatment of disease to help patients live healthier and longer lives. The Executive Administrative Assistant position provides administrative support to multiple directors in the research department, and general...

  • Executive Administrative Assistant

    4 weeks ago

    Kansas City, United States St. Luke's of Kansas City Full time

    Job Description Job Description The Saint Luke's Research Department conducts a wide range of clinical studies to advance the prevention and treatment of disease to help patients live healthier and longer lives. The Executive Administrative Assistant position provides administrative support to multiple directors in the research department, and general...

  • Civilian Payroll Technician

    1 month ago

    Kansas City, United States Office Of The Chief Financial Officer Full time

    As a Civilian Payroll Technician, you will perform the following duties: Duties at the GS-05 Grade Level Perform a full range of payroll duties and is responsible for the accuracy and timeliness of the pay and leave accounts for GSA employees. Determine proper application of pay and leave regulations, laws, rules and agency policies, guidelines,...

  • Supervisor Laboratory Support

    3 weeks ago

    Kansas City, United States Saint Luke's Health System Full time

    Job DescriptionSupervises operations in three Patient Service Centers. Uses strong technical skills and problem solving organizational skills in daily operations monitors key metrics and makes operational decisions to facilitate optimal workflow and patient care services. Responsible for training and supervision of assigned employees including hiring...

  • Civilian Payroll Technician

    4 weeks ago

    Kansas City, Missouri, United States Office Of The Chief Financial Officer Full time

    As a Civilian Payroll Technician, you will perform the following duties:Duties at the GS-05 Grade LevelPerform a full range of payroll duties and is responsible for the accuracy and timeliness of the pay and leave accounts for GSA employees. Determine proper application of pay and leave regulations, laws, rules and agency policies, guidelines, coding, etc....

  • Payroll Administrator

    1 month ago

    Kansas City, United States Quanta Services Inc Full time

    About Us PAR West, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is an industry leader in all aspects of outside infrastructure, electrical, gas, and telecom construction. Our reputation as solution providers has been consistently applied across all our service offerings. Our innovative and forward-thinking teams bring decades of experience to every...

  • Payroll Administrator

    4 weeks ago

    Kansas City, United States Quanta Services Inc Full time

    About Us PAR West, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is an industry leader in all aspects of outside infrastructure, electrical, gas, and telecom construction. Our reputation as solution providers has been consistently applied across all our service offerings. Our innovative and forward-thinking teams bring decades of experience to every...